2026-2027 Administrative Support Tech Registrar - Scottsdale Online Learning HS [99891]

High School Registrar

Pay Grade: I - FLSA Status: Non-Exempt

Position Objective: High school registrars are responsible for the overall monitoring and maintenance of student enrollment and academic records, certifying compliance with statutory and district guidelines.

Duties & Responsibilities:

• Support mission, core values, and goals of the district.
• Register and enroll new students, collecting all required documents.
• Process open enrollments, both in and out of District.
• Schedule appointments for new students to meet with counselors.
• Provide paperwork to appropriate staff for students with IEPs or 504 Plans.
• Enter all student information into the student information system consistent with state business rules and district requirements.
• Request academic records of new students from prior school(s).
• Provide transfer grades or last progress report for withdrawn students to new school.
• Enter official transcripts of transfer, homebound, summer school, and concurrently enrolled students into student information system.
• Collect 45-day screenings.
• Track 10-day drops by having teachers verify class rosters.
• Process student withdrawals, inform appropriate staff of withdrawal, and track where exited students enroll.
• Track and update Dual Enrollment status of students.
• Track full-time equivalency of students and notify district office staff of changes.
• Verify that all teachers have posted all grades during the grading window.
• Collect hard copy grade books at year-end.
• Update and track information changes in the student information system such as address, phone numbers, or emergency contacts.
• Review cumulative files for all incoming students to ensure all required documents are included.
• Periodically audit student cumulative files.
• Annually update student cumulative files with transcript of final grades, standardized assessment results, a summary of attendance, updated immunization records (if applicable), open enrollment forms, and re-enrollment forms.
• Work closely with counselors re: year-end status, class ranks, grade changes, etc.
• Send official transcripts to colleges/universities upon request.
• Ensure all in-state colleges receive information on the top 25% ranked students.
• Produce a variety of student lists for school and district use: graduates, course failure, proficiency scores, grade and demographics, extracurricular and co-curricular participants, concurrently enrolled, etc.
• Prepare records for storage according to record retention guidelines.
• Due to the potential for access to confidential student information, it is mandatory that this position safeguard and maintain the confidentiality of the information stored and discussed in the school.
• Perform other duties as assigned.

Education & Experience:

Education: Minimum High School Diploma or equivalent.

Experience: Three years clerical and record keeping experience required. Data entry experience preferred. High level of data entry accuracy required. Prefer student information system software experience.

Licensing Requirements:

Licensing Requirements: None

Knowledge:

Knowledge of: Current state requirements and guidelines. Student information systems, database concepts. Knowledge of school and district policies helpful.

Skills:

Skill in: Effective interpersonal skills. Excellent oral and written communication skills. Programs: Microsoft Access, Excel, Word, Student Information Systems, state longitudinal database.

Physical Requirements:

Positions in this class typically require: reaching, standing, walking, finger dexterity, grasping, talking, hearing, seeing and repetitive motions. Light Work: Exerting up to 10 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Note: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. Return To Work Retirees will have an hourly rate approximately 9% lower than listed below without falling below minimum wage.