IT Admin Assistant

Executive Administrative Support

Provides strategic executive-level support to the Chief Information Officer (CIO) and IT leadership team. Oversees a wide range of administrative, financial, and operational functions on behalf of the department. Serves as a key liaison with internal and external stakeholders, coordinates departmental initiatives, and ensures smooth execution of IT operations, projects, and communications.

Role and responsibilities include:

• Providing confidential executive-level administrative support, including managing the CIO's calendar, travel, meetings, and communications.
• Serving as a primary point of contact and liaison between the CIO, IT leadership, vendors, and other departments.
• Coordinating agendas, logistics, and follow-up for executive meetings, briefings, and events.
• Creating and managing purchase orders, invoices, and vendor records; assisting with IT budget tracking, forecasting, and reporting.
• Supporting project execution by tracking milestones, monitoring departmental KPIs, and preparing status updates and presentations.
• Overseeing vendor management, contract renewals, procurement compliance, and IT asset tracking.
• Maintaining departmental records, documentation, and communication channels, including onboarding and training logistics.
• Coordinating internal events, team activities, and staff communications to support departmental culture and engagement.
• Maintaining confidentiality and safeguarding sensitive information in all communications and documentation.
• Performing miscellaneous job-related duties as assigned.
• Maintaining regular and predictable attendance.

Required skills/abilities include:

• Excellent verbal and written communication skills.
• Experience using Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams and OneDrive.
• Proficiency in using SharePoint.
• Skilled in budget tracking, procurement systems and vendor coordination.
• Ability to manage multiple priorities with discretion and efficiency.

Qualifications and education requirements include:

• Bachelor's Degree; or five or more years of executive-level administrative or operational support experience and/or training; or equivalent combination of education and experience.

Physical requirements include:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at times.