Accounting & Purchasing Specialist

Job Description

Job Description

TBK One began as an environmental consulting firm, helping businesses meet environmental standards through expert guidance, compliance support, and team education. As demand grew across industries such as oil drilling, refining, and concrete manufacturing, the company developed and manufactured its own eco-friendly industrial cleaning solutions to protect both equipment and the environment. Leveraging its expertise in environmental science, manufacturing, packaging, warehousing, and distribution, TBK One expanded its capabilities to support the broader operational needs of other businesses. Today, TBK One is a full-service partner for small and medium-sized businesses, delivering integrated, sustainable solutions backed by more than 20 years of environmental expertise.

OUR VISION: To be the premier provider of sustainable and innovative chemical solutions, transforming the way industries blend, package, and distribute their products.

OUR MISSION: To provide exceptional chemical blending and distribution services, ensuring quality, sustainability, and customer satisfaction at every step.

Overview:

The Accounting & Purchasing Specialist plays a vital role in supporting the organization's financial and operational success by managing accounts payable and receivable, maintaining accurate financial records, and coordinating purchasing activities to ensure the timely procurement of materials and supplies. This position is responsible for processing financial transactions, supporting month-end and year-end close, maintaining vendor relationships, and collaborating with cross-functional teams to support inventory and production needs. The ideal candidate is detail-oriented, highly organized, and committed to accuracy, efficiency, and continuous improvement while ensuring compliance with company policies and accounting standards.

Accounting Responsibilities:

• Receive, review, and process vendor invoices accurately and in a timely manner.
• Act as the main point of contact for vendor inquiries, resolving any billing discrepancies or statement issues.
• Maintain accurate and organized vendor files and W-9 records.
• Generate and distribute accurate customer invoices and billing statements.
• Receive and accurately post incoming payments to customer accounts.
• Monitor outstanding receivables and assist with collections activities.
• Assist with month-end, quarter-end, and year-end closing activities.
• Maintain accurate financial records and supporting documentation.
• Prepare financial reports, schedules, and account analyses.
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Maintain accurate vendor files, pricing agreements, and purchasing records within the ERP system.
• Identify process gaps and participate in continuous improvement initiatives to drive efficiency, accuracy, and automation.
• Code company credit card transactions for monthly statement cycle

Purchasing Responsibilities:

• Create, issue, and track purchase orders for raw materials, components, packaging, maintenance supplies, and production equipment.
• Coordinate with production and inventory teams to ensure material availability and prevent stock shortages.
• Develop and maintain strong relationships with suppliers to ensure quality, delivery, and cost objectives are met.
• Resolve discrepancies involving purchase orders, receiving documents, and vendor invoices.
• Assist in identifying cost-saving opportunities through supplier negotiations and purchasing efficiencies.
• Support inventory control processes, including cycle counts and annual physical inventories.
• Investigate inventory variances and work with operations to resolve discrepancies.

Other Responsibilities:

• Support special projects and organizational initiatives as assigned.
• Perform other duties as required to support business operations and organizational objectives.

Reports To: Director of Accounting

Qualifications:

• 2–4 years of combined experience in purchasing/procurement and accounting (AP/AR), including creating purchase orders, vendor management, and invoice processing. Manufacturing or distribution experience preferred.
• Technical Skills: Proficiency in accounting software (e.g., QuickBooks, NetSuite, Xero, or similar ERP) and basic Microsoft Excel (data entry, sorting, filtering).
• Accuracy: Exceptional attention to detail and strong data entry skills.
• Communication: Professional written and verbal communication skills for interacting with customers, vendors, and internal teams.
• Organization: Ability to manage multiple priorities, meet standard processing deadlines, and keep meticulous records.
• Ability to analyze discrepancies and resolve issues efficiently
• High level of integrity and confidentiality

Physical Responsibilities:

• Ability to lift and move up to 20 pounds, including files, office supplies, and small equipment.
• Prolonged periods of sitting and working at a computer workstation.
• Ability to bend, reach, and stoop as needed to access files and office storage areas.
• Comfortable working within both office and warehouse environments, including occasional exposure to varying weather conditions.
• Ability to visit operational facilities or warehouse locations as needed; appropriate safety equipment will be provided when required.

At TBK One, you'll be part of a collaborative team committed to quality, sustainability, and continuous improvement. As our Accounting & Purchasing Specialist, you'll play an important role in supporting our financial operations and supply chain while helping us deliver exceptional service to our customers. If you're detail-oriented, enjoy solving problems, and are looking for an opportunity to grow with a company that values innovation and teamwork, we'd love to hear from you.

TBK One began as an environmental consulting firm, helping businesses meet environmental standards through expert guidance, compliance support, and team education. As demand grew across industries such as oil drilling, refining, and concrete manufacturing, the company developed and manufactured its own eco-friendly industrial cleaning solutions to protect both equipment and the environment. Leveraging its expertise in environmental science, manufacturing, packaging, warehousing, and distribution, TBK One expanded its capabilities to support the broader operational needs of other businesses. Today, TBK One is a full-service partner for small and medium-sized businesses, delivering integrated, sustainable solutions backed by more than 20 years of environmental expertise.

Company Description

TBK One began as an environmental consulting firm, helping businesses meet environmental standards through expert guidance, compliance support, and team education. As demand grew across industries such as oil drilling, refining, and concrete manufacturing, the company developed and manufactured its own eco-friendly industrial cleaning solutions to protect both equipment and the environment. Leveraging its expertise in environmental science, manufacturing, packaging, warehousing, and distribution, TBK One expanded its capabilities to support the broader operational needs of other businesses. Today, TBK One is a full-service partner for small and medium-sized businesses, delivering integrated, sustainable solutions backed by more than 20 years of environmental expertise.