Supervisor Access Services

Job ID: 26009945Company: Baylor Scott & White HealthLocation: Grapevine, Texas, United StatesJob Type: Full TimeHire Type: ProfessionalJob Level: ManagerFLSA Status: Non-exemptShift: Day JobCategory: Shared ServicesIndustry: HealthcarePosted Date: 2026-06-11About UsHere at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.Our Core Values are:We serve faithfully by doing what's right with a joyful heart.We never settle by constantly striving for better.We are in it together by supporting one another and those we serve.We make an impact by taking initiative and delivering exceptional experience.BenefitsOur benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:Immediate eligibility for health and welfare benefits401(k) savings plan with dollar-for-dollar match up to 5%Tuition ReimbursementPTO accrual beginning Day 1Note: Benefits may vary based upon position type and/or level.Job SummaryThe Supervisor of Access Services ensures efficient operations and customer service quality for the Access Services unit. This position serves as a resource to access and non-access staff regarding revenue cycle operations.Essential Functions of the RoleSupervises daily activities of an assigned Access Services unit. Prepares and directs schedules to ensure appropriate staffing 24-7. Monitors attendance of team members and schedules breaks and shifts as necessary. Accountable for overseeing daily operations and workflows. Ensures customer and department satisfaction. Ensures timely follow-up and escalation recovery is performed.Monitors all outbound and inbound team activities according to performance goals. Improves quality by evaluating processes and recommending changes.Coordinates and enforces system policies, procedures, and productivity standards. Performs routine call quality reviews on recorded or live calls. Follows established procedures. Performs account research to assist with system-level initiatives or requests. Examples include customer complaints, incorrect estimates, and administrative write-offs. Immediately reports any performance, productivity, and behavioral issues regarding staff to management for review.Monitors financial performance by ensuring financial conversations and collection attempts. Assists Access Services Director and Manager with adjusting staff to volumes.Motivates and mentors team members to maintain a positive work environment. Creates and implements goals, action plans, and incentives to drive production results.Performs call monitoring, coaching, training, and feedback and disciplining. Coaches, counsels and motivates employees.Serves as a role model for staff in maintaining effective communication. This includes communication with employees, patients, guests, insurance companies, employers, doctors, and hospital personnel.Acts as an information source to ensure resolution of customer inquiries and complaints. Handles escalations on an as needed basis.Administers and handles escalation requests for system and Revenue Cycle policies. These include Cash Handling, Financial Assistance, Point of Service, Out of Network, Limited Plan, and Outpatient Valid Orders.Participates in the hiring process and manages performance, recognition, and disciplinary actions. Assists with interviewing applicants, hiring, and performance reviews.Key Success FactorsRequires knowledge of general insurance terms, including governmental and commercial payers. Requires basic knowledge of medical and coding terms.Proficient typing and keyboarding skills. Basic computer skills and Microsoft Office.Demonstrated ability to work autonomously.Proven written and verbal communication skills.Works unsupervised and self-starter.Proven ability to problem-solve, perform critical thinking.Requires excellent listening and communication skills, and professional telephone etiquette.Maintain a professional demeanor in stressful and emotional environments. This includes crime, behavioral health, suffering patients, and life or death situations.Must exhibit high empathy and communicate well with patients and families during trauma. Demonstrate exceptional customer service skills.Ability to maintain patient confidentiality in accordance with HIPPA guidelines.Belonging StatementWe believe that all people should feel welcomed, valued and supported.QUALIFICATIONSEDUCATION - Associate's or 2 years of work experience above the minimum qualificationEXPERIENCE - 2 Years of ExperienceSkillsinsurance knowledgecustomer servicemedical terminologycall monitoringmicrosoft officeperformance managementstaff schedulingcash handlingfinancial assistance administrationtraining deliveryconflict resolutionstakeholder managementautonomous workconfidentiality management