AP Accountant

Title: AP Accountant

Type: Permanent

Location: Manhattan, NY (onsite, potential for hybrid down the line)

Position Overview

A growing organization is seeking a detail-oriented AP Accountant to manage accounts payable, employee expense reimbursements, corporate card activity, and related accounting functions. This role is responsible for ensuring accurate and timely transaction processing, maintaining financial records, supporting account reconciliations, and adhering to internal controls and company policies. The ideal candidate is organized, analytical, proficient in Excel, and comfortable managing multiple priorities while working collaboratively across departments.

Key Responsibilities

• Process and review vendor invoices, payment requests, employee reimbursements, and corporate card transactions for accuracy, proper coding, documentation, and approval.
• Maintain vendor records, coordinate payment processing, and respond to vendor inquiries.
• Monitor expense reporting workflows, resolve discrepancies, and ensure compliance with company policies.
• Prepare account reconciliations, journal entries, and supporting schedules for monthly and year-end close.
• Assist with vendor tax documentation, 1099 reporting, and audit requests.
• Use Excel and accounting systems to analyze expense data, track outstanding items, identify discrepancies, and prepare reports.
• Maintain accurate financial records and support internal controls and process improvement initiatives.
• Collaborate with internal departments to resolve accounting issues and ensure timely expense submissions and approvals.

Qualifications

• Associate’s degree in Accounting, Finance, or a related field required; a bachelor’s degree is a plus.
• Minimum of 4+ years of experience in accounts payable, expense management, or general accounting.
• Strong Microsoft Excel skills, including data analysis, reconciliations, and reporting.
• Experience with accounting software and expense management platforms.
• Strong attention to detail, organizational skills, and ability to manage competing deadlines.
• Effective written and verbal communication skills, with the ability to handle confidential financial information professionally.