Financial Services Specialist

MUSKEGON AREA INTERMEDIATE SCHOOL DISTRICT JOB DESCRIPTION JOB TITLE: Financial Services Specialist CLASSIFICATION: Hourly Schedule I REPORTS TO: Director of Financial Services SUPERVISES: Not applicable

TERMS:

This position is a 260 total paid days position offering full family medical, dental, and vision benefits. Dental, vision, and life insurance are paid by the district at no cost to the employee. Vacation, personal business days, holidays and sick time paid. Retirement through the Office of Retirement Services (Pension Plus or Defined Contribution).

SALARY RANGE:

This position is on the Hourly Scale, Grade I, $23.65-31.15 per hour.

GENERAL JOB FUNCTION:

Employees in this classification perform a wide range of accounting, bookkeeping and special project activities within the Financial Services department.

ESSENTIAL JOB FUNCTIONS:

1. Review, process and pay all authorized vendors including utilities. Ensure timely entry of data into Tyler Technologies Enterprise Financial System.
2. Monitors grants and funding for numerous programs; allocates wages and benefits accordingly.
3. Process conference registrations and related payments for all employees.
4. Maintain bank records, including reconciliations, for several accounts.
5. Prepares reports including the accrued payables and assists with the annual audit process.
6. Respond to expenditure questions from district administrators.
7. Prepare information in response to requests for payment histories including responding to vendor inquiries regarding payment of invoice(s).
8. Process 1099’s for year end reporting.
9. Prepare journal entries for biweekly invoices and prepaid invoices.
10. Assists Career Tech Center with budgeting, account usage, and invoicing including yearly CTEIS reporting.
11. Maintain and respond to tax exempt requests.
12. Maintain purchase orders including end of year close out.
13. Analyzes data and creates specialized spreadsheets and reports.
14. Remains informed of current school accounting principles, rules, and requirements.
15. Performs all bookkeeping and accounting functions according to established standards, including the Michigan School Accounting Manual.
16. Performs other tasks and responsibilities as assigned by the Associate Superintendent for Administrative Services and/or Director of the Financial Services department.

MINIMUM QUALIFICATIONS:

1. A Bachelor’s Degree in Accounting or related field; an Associate’s degree combined with significant relative job experience may be considered.
2. Three to five years successful experience in an accounting or payroll position, preferably in a school or service agency.
3. Demonstrated proficiency with a variety of spreadsheet and financial management systems..
4. Ability to prioritize and address multiple tasks and responsibilities.
5. Possession of excellent organizational and interpersonal skills.
6. No physical or mental restrictions that would, with reasonable accommodation, prevent performance of the essential job functions and responsibilities.

PREFERRED QUALIFICATIONS:

1. Experience in accounting and/or bookkeeping systems and audit procedures.
2. Tyler Technologies Enterprise system experience is highly preferred.

NOTABLE PHYSICAL REQUIREMENTS:

Staff in this position are occasionally required to lift and transport light to moderately heavy supplies and pieces of office equipment.

TYPICAL WORK ENVIRONMENT:

Most work is performed in a general office environment.

EVALUATION:

Employees in this classification are evaluated according to current Board policy.

WORK LOCATION(S):

Most work is performed at the MAISD administrative offices.

TRAVEL EXPECTATIONS:

Local travel is possible, but not frequent. It may be occasionally necessary to attend meetings in other parts of the state. It is the policy of the Muskegon Area Intermediate School District that no staff member, candidate for employment, program participant, or recipient of services shall experience discrimination on the basis of race, color, national origin, sex (including sexual orientation or transgender identity) disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category (collectively "Protected Classes"), in its programs and activities, including employment opportunities. Inquiries related to issues of discrimination on the basis of disability should be directed to the Director for Special Education at View phone number on click.appcast.io. All other discrimination inquiries or requests for special accommodations to participate in a program, event, or activity should be directed to the Associate Superintendent for Human Services at View phone number on click.appcast.io. #J-18808-Ljbffr Muskegonisd