BOCES Finance/Accounting Assistant (Remote/Hybrid)

Finance Assistant

We are looking for an organized, detail-oriented, and dependable Finance Assistant to support our daily financial operations and accounting workflows. In this role, you will handle core administrative financial tasks including invoice processing, expense reconciliation, accounts payable/receivable support, and basic reporting.

Key Responsibilities:

• Accounts Payable & Receivable
• Process incoming invoices, verify approvals, and make payments.
• Generate and send invoices, tracking and managing purchase orders, track outstanding balances, and assist with routine collections.
• Maintain vendor and other necessary records, ensuring all tax forms and payroll numbers are verified, correct, and contact details are up to date.
• Expense & Bank Reconciliation
• Assist with monthly bank account reconciliations and credit card statement matching.
• Perform routine data entry into accounting software, categorizing transactions to proper general ledger accounts.
• Financial Reporting & General Administrative Support
• Gather, log, and organize receipts, purchase orders, and financial documents to help maintain audit-ready files.
• Print and mail checks for outgoing payments
• Assist Finance Manager and Executive Director with monthly close tasks, schedule preparations, and balance checks.
• Respond to internal and external financial inquiries in a timely, professional manner.
• Other duties as assigned, such as basic website management

Qualifications & Requirements:

• Education: Associate degree or Bachelor's degree in Finance, Accounting, Business Administration, or equivalent practical experience.
• Experience: 1-3 years of administrative, bookkeeping, or basic financial operations experience preferred.
• Technical Skills:
• Proficiency in Microsoft Excel / Google Sheets (basic functions, sorting, data entry).
• Familiarity with accounting software (SDS, Linq).
• Attention to Detail: High degree of numerical precision, accuracy, and organizational skill.
• Communication: Clear written and verbal communication skills for coordinating across departments and vendor contacts.
• Preferred Qualifications:
• Basic understanding of fundamental bookkeeping principles and accounting
• Prior experience working in an AP/AR environment.