Administrative Assistant

Temporary Administrative AssistantAs the (Temporary) Administrative Assistant you will provide support to the General Manager which includes assisting homeowners and performing other administrative duties to ensure we deliver exceptional services and solutions that enhance the value of the property and the lifestyle of the residents. Compensation: $21- $22 per hour, depending on experience.FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.Your Responsibilities:Perform general administrative tasks (service requests/ work orders, architectural requests, tracking deposits, process payments, budget preparation, operations reports, etc)Assist and follow up with homeowners, board members, and vendorsAnswer and direct phone calls in a polite, friendly, and professional mannerAssist homeowners in lobby as neededBe knowledgeable of governing documents, rules and regulationsEscalate issues as neededAssist with meeting preparationAttend board meetings, take minutes and provide general supportAssist in organizing community events and related materialsAssist in sending out monthly newsletters, resident eblasts and community alertsConduct routine compliance inspections and track violations as neededCoordinate key fob set up and amenity accessSkills and Qualifications:Exceptional interpersonal skills resulting in strong working relationshipsStrong organizational skillsOutstanding communication skillsTremendous listener with the ability to diffuse tense situationsAble to work collaboratively and cooperativelySuperb judgment and decision-making skillsAble to prioritize and adjust to incoming demandsProficient with MS Office suiteEducation and Experience:Property management/ HOA experience a plus2+ years of office experience (required)Physical Requirements:Sit or stand for extended periods of time in an office environmentAble to safely lift, carry, and move up to 20 poundsWalk and move throughout the community common areas and facilitiesSit and stand for moderate periods of timeSit at a desk using a computer in an office settingWork Location: Oro Valley, AZ 85755 Work Hours: Monday – Friday, 9a – 5p. What We Offer:10 company paid holidaysPaid volunteer timePaid sick and vacation timeMedical, dental, visionHSA and FSACompany paid life insurance and Employee Assistance PlanSupplemental life, disability, accident, critical illness, hospital indemnityIdentity theft, legal servicesPet insurance401(k) with company matchFirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development. Experience exceptional service with a fulfilling career in property management with FirstService Residential.