Purchasing Coordinator

The Purchasing Coordinator will be responsible for supporting various departments in the efficient purchasing and receipt of goods and services. The primary focus will be supporting our food and beverage team but will also interact extensively with hotel operations, engineering, and other departments.

Duties/Responsibilities:

• Pack, ship, and receive packages through multiple carriers
• Support kitchen staff with maintaining appropriate inventory levels of kitchen supplies and placing orders when required.
• Work with all department heads to purchase items as needed.
• Help manage food inventory - rotating stock to minimize spoilage
• Ensure accuracy of goods received by verifying invoices to bills of lading and logging receipts into "check book".
• Coordinate orders of critical supplies: Coca Cola products, paper supplies, logoed products, coffee, housekeeping supplies, pool chemicals, and various other supplies.
• Support F&B operations in preparing monthly inventory counts and update latest item costs.
• Act as primary liaison with major suppliers: Shamrock, Sysco, Coca Cola, etc.
• Work with accounting to transfer costs to F&B when needed.
• Maintain controls over your issued corporate credit card and ensure usage is documented at all times.
• Performs other duties as assigned.

Skills/Abilities:

• Excellent communication and interpersonal skills
• Strong analytical skills and attention to detail
• High level of organizational skills
• Strong math skills and understanding basic accounting concepts
• Experience with Excel
• Ability to work independently and prioritize effectively

Education/Experience:

• High School Diploma or equivalent

• Must have a credit score > 700

Physical Requirements:

• Must be able to physically reach, bend, stoop, kneel, and lift up to 50 pounds.
• Must be able to physically reach, bend, stoop and kneel.
• Ability to handle physical activity and stand for long periods.
• Ability to consistently lift, carry and load.
• Must be able to work under variable temperature conditions (extreme heat or cold, indoors/outdoors).

Ventana Canyon is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Ventana Canyon makes hiring decisions based solely on qualifications, merit, and business needs at the time.