Medical Records Clerk

Job Description

Job Description

We are looking for a detail-oriented Medical Records Clerk to support order processing and documentation activities for a manufacturing organization in Minneapolis, Minnesota. This Long-term Contract position focuses on coordinating medical record review, maintaining accurate patient information, and helping move orders efficiently from documentation collection through claim submission and shipment. The ideal candidate is comfortable working with clinicians, clinic staff, patients, and internal teams while managing sensitive records with accuracy and professionalism.

Responsibilities:
• Review clinical documentation to confirm it meets payer guidelines and supports timely order completion.
• Communicate with clinicians, clinic staff, patients, and internal partners to secure required records and paperwork for insurance claims and shipment readiness.
• Enter, update, and maintain patient and order information in electronic systems with a high level of accuracy and completeness.
• Track orders through each stage of the process, helping remove delays and supporting established turnaround-time expectations.
• Manage payer portal access and registration details to keep documentation workflows running smoothly.
• Participate in team meetings and training sessions while sharing updates, questions, and process ideas.
• Provide cross-functional support to coworkers as needed, including account assistance, onboarding support, and related order activities.
• Follow all applicable internal standards, external regulations, and departmental procedures when handling records and documentation.
• Identify opportunities to improve workflow efficiency and contribute ideas that enhance service quality and speed.• Experience working with medical records, patient charts, or clinical documentation in a healthcare or related setting.
• Proficiency with electronic medical record platforms such as Allscripts, Cerner, or similar EMR systems.
• Background in order entry, order management, order fulfillment, or documentation coordination.
• Ability to review records carefully for completeness, accuracy, and payer-related documentation requirements.
• Strong communication skills with the ability to work effectively with clinicians, healthcare staff, patients, and internal teams.
• High attention to detail and the ability to manage confidential information responsibly.
• Familiarity with medical billing documentation, clinic workflows, or medical device support processes is preferred.