Assistant Controller (Remote, US)

About Us

American Clinical Research Services Opco LLC (ACRS) is an organization dedicated to advancing clinical research and expanding access to new treatment opportunities. ACRS is comprised of two entities: Empathx Clinical Research and Clinical Site Services (CSS). Empathx Clinical Research conducts clinical trials across three research sites located in Montclair, California; Dallas, Texas; and Houston, Texas. Complementing our site operations, CSS provides full-service patient recruitment, enrollment, and retention services on a global scale to study sponsors and CROs.

Together, we connect patients with research opportunities, partner with sponsors to conduct high-quality studies, and contribute to the development of new treatments. As a member of ACRS, you are part of a growing organization where every role contributes to our shared purpose of advancing research and improving patient care.

Position Summary: The Assistant Controller supports the VP, Finance and Accounting in leading the accounting and financial reporting function for ACRS and its affiliated companies. This role oversees the monthly and annual close process, produces multi-entity financial statements, manages the audit process, and makes sure all reporting is accurate, timely, and US GAAP-compliant. The Assistant Controller also strengthens internal controls, drives process and system improvements, and supports budgeting, forecasting, and M&A activity so leadership has reliable financial information for decision-making.

Duties and Responsibilities:

• Prepare or review workpapers, journal entries, and reconciliations of general ledger accounts for the monthly and annual financial close.
• Produce monthly and annual financial statements for multiple entities and business units; Ensure compliance with generally accepted accounting principles and established policies and procedures.
• Research accounting pronouncements and develop policies for new, changing, or existing business transactions. Broadly communicate impacts to the organization and ensure understanding.
• Actively review monthly billings and monitor collections on outstanding accounts receivable. Assess collectability and review proper accounting treatment for all transactions.
• Drive continuous business process improvement, primarily through the design and implementation of technologies. Contribute to development of business requirements, reporting, and testing for all system changes impacting accounting.
• Analyze complex customer sales contracts and arrangements to determine proper revenue recognition treatment under ASC 606 and US GAAP. Prepare and record accurate monthly revenue-related journal entries and deferred revenue reconciliations.
• Manage the audit process relevant to assigned areas. Oversee and ensure overall responsiveness to audit requests, including preparation and review of PBC list items. Serve as key point of contact with auditors.
• Contribute to the preparation of budgets and forecasts; Proactively review activity relative to forecasted expectations, identify deviations from plan and appropriately escalate findings for resolution.
• Partner with VP, Finance & Accounting in M&A diligence; Assist in purchase accounting and ongoing transaction-related activities as needed.
• Assist in the development of enterprise-wide policy and procedure documentation for all key accounting and financial reporting functions, identify and document relevant internal controls to minimize risks and protect assets, ensure accuracy of records, and promote operational efficiency.
• Assist with special projects and ad-hoc reporting supporting management decision-making as required.
• Complete all required SOP training and company-required trainings as assigned and when updated
• Maintain all required licenses and certifications and ensure they remain current and in good standing
• Travel to company meetings or site locations as required
• Perform other duties as assigned

Qualifications:

• Bachelor’s or Master’s degree in Accounting
• Minimum of 5 years in public accounting and/or corporate accounting with supervisory experience
• Experience in a Site Management Organization or Clinical Research Organizations is preferred
• Solid knowledge of GAAP (Generally Accepted Accounting Principles) and technical accounting research expertise
• Clear grasp of accounting and financial processes (financial statement close process, analytical review, annual reporting, etc.)
• Experience with Mergers & Acquisitions, due diligence, and purchase accounting

Certificates, licenses and registrations required:

• Certified Public Accountant (preferred)

Systems & Technology skills required:

• Experience with Oracle NetSuite (preferred) or other similar multi-entity integrated accounting software
• Experience with CTMS (e.g. RealTime or Clinical Conductor) preferred
• Proficient with Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook)

Other skills required:

• Strong attention to detail and accuracy
• Ability to manage multiple tasks and priorities
• Strong organizational and time management skills
• Ability to work independently and as part of a team
• Effective communication and interpersonal skills
• Ability to maintain confidentiality and professionalism
• Strong problem-solving and critical thinking skills
• Ability to adapt to changing priorities
• Ability to exercise sound judgment and decision-making
• Ability to follow protocols, SOPs, and regulatory requirements
• Ability to handle high-pressure or fast-paced environments

Physical Requirements and/or environmental factors:

• Frequently required to stand.
• Frequently required to walk.
• Continually required to sit.
• Continually required to utilize hand and finger dexterity.
• Continually required to talk or hear.
• While performing the duties of this job, the noise level in the work environment is usually moderate
• The employee must
  • Occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include:
  • Close vision
  • Distance vision
  • Color vision
  • Peripheral vision
  • Depth perception
  • Ability to adjust focus

Equal Opportunity: ACRS is committed to fostering a diverse, inclusive, and equitable workplace where all employees and applicants are treated with respect and dignity. We are proud to be an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, marital status, national origin, ancestry, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law.