Medical Receptionist

Medical Office Assistant

The Medical Office Assistant provides essential administrative support in a clinical setting, ensuring that daily operations run smoothly and efficiently. This role involves working closely with clinical staff and patients, performing data entry, and supporting a variety of office functions in a fast-paced medical environment. A high school diploma or GED is required, and no professional license is needed.

Responsibilities

• Provide comprehensive administrative support to the medical office, including managing paperwork, forms, and patient documentation.
• Perform accurate and timely data entry into electronic systems to support patient care and office operations.
• Support clinical and administrative staff by coordinating daily office activities and assisting with general office tasks.
• Maintain organized records and files to ensure easy retrieval of patient and office information.
• Collaborate effectively with team members and contribute to a positive, cooperative work environment.
• Manage multiple tasks simultaneously while maintaining attention to detail and meeting deadlines.
• Assist with patient flow by helping coordinate schedules, visits, and communications as needed.
• Adapt to different specialties and workflows when floating between locations, ensuring consistent support across departments.

Essential Skills

• High school diploma or GED.
• Strong administrative support skills in a medical or office environment.
• Ability to perform accurate data entry and manage electronic information.
• Proven ability to work effectively as a team player.
• Strong organizational skills with the ability to keep information and tasks well structured.
• Ability to multitask and prioritize responsibilities in a busy setting.
• No professional license required for this role.

Additional Skills & Qualifications

• Experience with EPIC electronic medical record system preferred.
• Prior experience in a medical office or healthcare setting is beneficial.
• Strong communication and interpersonal skills when working with staff and patients.
• Comfort working across different specialties and adapting to varying office routines.

Work Environment

This role is based within outpatient medical practices, with one position stationed in a family medicine office and another position floating between specialties in Westport and Fairfield. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., offering a consistent daytime workweek. The environment is professional, team-oriented, and patient-focused, with regular interaction with clinical staff and patients. Work is primarily performed in standard medical office settings, using electronic systems such as EPIC and other office technologies to support daily operations. Dress is expected to be professional and appropriate for a clinical office environment.