Mentor Coordinator

Job Description

Job Description

TITLE: Mentor Coordinator
DEPARTMENT: Promising Youth Center for Excellence
REPORTS TO: Principal Investigator
CLASSIFICATION: Staff – 12 Months
EFFECTIVE DATE: TBD
STANDARD WORK HOURS: 37.5 hours per week
EMPLOYMENT STATUS: Full-Time
EMPLOYMENT CLASSIFICATION: Exempt
LOCATION: On-Site – Main Campus and Service Sites

PRINCIPAL PURPOSE OF JOB: The Mentor Coordinator, a 12 Month Full-Time position, will be responsible for recruiting youths and mentors, facilitating matches, and providing case-management of matches and data for a caseload of mentors.

ESSENTIAL JOB FUNCTIONS:

• Assist the Program Director with recruiting, interviewing, and selecting mentors.
• Organize and facilitate mentor training.
• Provide training related to youth development, mentorship expectations, and program compliance.
• Coordinate mentor and mentee activities, including enrichment events and group sessions.
• Support communication between parents, youth, mentors, staff, and community partners.
• Coordinate and monitor the matching of mentors with youth, making adjustments as needed.
• Facilitate monthly mentor meetings and provide ongoing support to strengthen relationships.
• Meet with staff from target schools to ensure program alignment and collaboration.
• Assess and track youth progress in mentorship using input from mentors, families, and school staff.
• Involve family members in mentoring activities and encourage participation in program efforts.
• Maintain accurate records and documentation related to mentor-mentee interactions, attendance, and outcomes.
• Develop program materials and assist with ongoing project evaluation and reporting for grant compliance.
• Ensure program activities are conducted in a professional and inclusive manner.

OTHER DUTIES: Perform other duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree required. Master’s degree in Social Work, Child Development, Early Childhood Education, or a related discipline preferred.
• Practicum experience in a human sciences area OR at least two years of experience working with children and families.
• Must pass a criminal background check.

KNOWLEDGE, SKILLS, and ABILITIES:

• Professional demeanor when engaging with youth, families, and partners.
• Strong organizational and time management skills.
• Effective verbal and written communication skills, including public speaking.
• Ability to work independently and collaboratively with staff to achieve program goals.
• Sound judgment and decision-making under pressure.
• Experience coordinating youth activities and events.
• Understanding of mentor-mentee relationship dynamics and support strategies.
• Familiarity with youth and family engagement strategies.
• Knowledge of best practices in youth mentorship.
• Conflict resolution and problem-solving skills.
• Proficiency in Microsoft Word, Excel, and digital tracking tools.
• Ability to travel between KSU and service sites.

PHYSICAL REQUIREMENTS:

• Work is primarily performed in a standard office environment.
• Some work performed in community settings.
• Occasional outdoor and physical activities; limited physical effort required.
• Minimal exposure to physical risk.

Internal Candidates are Encouraged to Apply

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.