Admission Counselor

Founded in 1854, Hamline was the first university in Minnesota and among the first coeducational institutions in the nation. Hamline University provides a world-class education for undergraduate and graduate students. Our faculty, staff, and students cultivate an ethic of civic responsibility, social justice, and inclusive leadership and service.

Hamline University is an Equal Opportunity employer. Hamline University does not discriminate on the basis of race; color; religion; creed; sex; national origin; marital status; familial status; status with regard to public assistance; membership or activity in a local human rights commission; disability; age; protected veteran status; or any other status protected by applicable law in its education or employment programs or activities. The University will provide reasonable accommodations to qualified individuals with disabilities.

JOB SUMMARY

The Admission Counselor coordinates recruiting and admission activities for an assigned territory. This person will counsel students on the admission process; assist in the daily admission activities for Hamline University; and work with individuals and groups to achieve the University’s strategic undergraduate enrollment goals.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

● Serves as a member of the admission team managing a recruitment territory.

● Implements recruitment strategies as outlined in the admissions plan in the assigned territory to include high school and/or community college visits, college fairs, area receptions, and events.

● Initiates, plans, and executes special projects in conjunction with the goals and objectives of the office.

● Works with community and alumni organizations that assist with the recruitment of students.

● Delivers engaging admissions presentations for prospective students and visitors during on- and off-campus recruitment events. May also conduct campus tours when needed.

● Helps execute large scale on-campus recruiting events, engaging with students, guests, faculty, and staff colleagues.

● Advises students and families of admission requirements, transfer guidelines, financial aid and scholarship information, and residence life, etc.

● Provides follow up to students and parents via phone, letters, email, and scheduled appointments in specific recruitment territory.

● Reviews admission applications, evaluates credentials, and makes admission decisions.

● Uses Slate CRM (Customer Relationship Management) System to manage recruitment activities, track prospective student interactions, and monitor application progress.

● Assists colleagues as needed and contributes to the team spirit and goals.

● Completes routine reports related to recruitment, projections, travel, special programs, and professional development.

● Evaluates program effectiveness, assesses outcomes, and develops improved programming.

● Adheres to University policies and procedures regarding travel and procurement.

● Perform additional work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

REPORTING RELATIONSHIPS

This position reports to the: Assistant Vice President of Undergraduate

Admission

This position does not supervise other employees.

BUDGET MANAGEMENT RESPONSIBILITIES

This position is responsible for the following budget: n/a

Budget Range: This position is not responsible for the management of a budget.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND KEY COMPETENCIES

● Creative problem solver.

● Understand the benefits of a liberal arts education within a private educational institution.

● Demonstrated skills in: Writing, speaking, networking, and presentations.

● Working knowledge of marketing concepts, Customer Relationship Management (CRM) databases and communication planning.

● Ability and willingness to work with a diverse population of students. Professional demeanor.

● Strong strategic thinking skills and a sense of humor are beneficial.

MINIMUM EDUCATION/EXPERIENCE/EXPECTATIONS

● Bachelor’s degree from an accredited college or university.

● Reliable transportation to recruiting events.

PREFERRED EDUCATION/EXPERIENCE/EXPECTATIONS

● 1 -2 years experience working in an Admission office.

● Previous experience working in a private educational institution.

● Previous experience working with a Customer Relationship management (CRM) database.

REQUIRED LICENSURE/CERTIFICATION/REGISTRATION

● N/A

WORKING CONDITIONS / EQUIPMENT

Must be able to perform the following essential functions with or without a reasonable accommodation:

● Ability to lift at least 25 pounds on an occasional basis, with or without accommodations

● Ability to work on a computer for long periods of time

● Ability to travel to on and off campus locations, including overnight and weekend travel

ADDITIONAL INFORMATION

● This is a full-time, 1.0, exempt position, 12 months a year

● Evening and weekend work are required.

Compensation and Benefits:

Pay Range: $42,000.00 - $44,000.00

Full-Time Benefits:

We offer a comprehensive benefits package which may include:

• Medical, dental, and vision insurance
• Life insurance
• Short- and Long-Term Disability
• Critical Illness and Hospital Indemnity
• 403(b)
• 403(b) matching
• Paid Time off, including vacation time, paid holidays and safe and sick leave time off
• Employee assistance program
• Flexible spending account (FSA)
• Health savings account (HSA)
• Tuition waiver

All questions marked ‘Required’ need to be answered in order to submit the application. It is important that your application show all of the relevant education and experience you possess. Applications may be rejected if incomplete. If rejected, you must reapply for the position in order to be considered. A resume or curriculum vitae, a cover letter outlining your qualifications for and interest in the position, contact information for 3 current, professional references, as well as copies of transcripts (if required) must be uploaded with each application .