Bridge & Beyond Program Assistant

Bridge & Beyond Program Assistant

Division: Academic Affairs

Department: Success Center

Reports to: Director of Bridge & Beyond Program

Position Summary: Provide support with correspondence and filing. Maintaining confidentiality with all records: use of office technology; particularly associated with computer-assisted programs, and other skills as required by the details of the Bridge & Beyond Program. Perform routine clerical duties and provide input on data collection needs. Must know or learn Jenzabar Technology, and a working knowledge of Microsoft Office.

Essential Duties & Responsibilities

The results you will deliver each day that matter most!

• Provide administrative support for the Bridge and Beyond Program, including scheduling, data entry, document management, and maintaining student records
• Maintain inventory and purchasing plans for program materials, supplies, and equipment, and manage program purchasing processes
• Compose routine correspondence, develop forms, create programs for special events, compile statistical reports, and record minutes from staff meetings
• Assist with scheduling appointments for the Director and Assistant Director with students, staff, faculty, tutors, and campus partners
• Maintain the annual program events calendar and assist with coordinating workshops, informational sessions, and program activities
• Input student applications and required data into institutional systems and assist with tracking and assembling participant records and reports
• Assist with planning and coordinating recruitment activities, campus visits, open houses, and student engagement events. Maintain regular communication with students, families, and campus partners via email, phone, and messaging platforms
• Track student participation, attendance, and engagement and assist with program reporting and evaluation efforts. Support social media and promotional efforts to increase program visibility and student engagement
• Assist with preparing materials for day-to-day operations, presentations, learning communities, and program events
• Provide logistical support for events, including check-in, setup, transportation coordination, and communication with participants
• Collaborate with program staff to support student retention, persistence, and overall program success
• Ability to work during the academic year, summer, evenings, and weekends in accordance with the academic calendar and program needs.
• Other duties as assigned.

Education/ Experience

What you will need to be successful!

• Bachelor degree preferred; equivalent combination of education, training, and relevant experience may be considered.
• Excellent verbal & written communications skills which includes the ability to speak standard English.
• Experience in higher education in counseling, student support services or grant management a plus.
• Working knowledge of Microsoft Office is imperative to know, including ability to learn Jenzabar technology.
• Committed to working with college students with diverse educational, emotional, and social needs is crucial.

Life at Livingstone College

Why we believe you will love working at Livingstone College! Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community.