AP/AR Associate

Job Description

Job Description

Our Edison NJ, construction equipment distributor is seeking a highly organized, detail-oriented, and personable individual to take ownership of both Accounts Receivable and Accounts Payable functions. 

This is a key role within our finance team, responsible not only for processing transactions but also for driving accuracy, supporting cash flow, and collaborating across departments. The ideal candidate is upbeat, punctual, enjoys their work, always looking to improve themselves and the company, and thrives in a team-oriented environment. 

Responsibilities:

Accounts Receivable (AR):

• Own the full AR cycle: billing, cash application, collections, and reconciliations.
• Collect Tax Exempt Certificates and COI as needed and make sure they are current. 
• Monitor aging reports and proactively manage collections to maintain strong cash flow.
• Communicate professionally and effectively with customers regarding payments and discrepancies. 
• Partner closely with the sales team to resolve billing issues and improve invoicing accuracy. 
• Identify trends in slow payments and recommend improvements. 

Accounts Payable (AP):

• Assist with full AP cycle including invoice processing and approvals. 
• Perform 3-way matching (PO, receipt, invoice) with strong attention to detail. 
• Maintain positive relationships with vendors and internal stakeholders. 
• Resolve discrepancies and maintain clean, organized records.

Additional Responsibilities as Needed:

• Work closely with management, sales & operations teams to support business needs. 
• Assist with month-end close and reconciliations. 
• Suggest improvements to accounting workflows and processes within NetSuite. 
• Maintain accurate and audit-ready financial records. 
• Provide cross-functional support as needed. 

Qualifications:

• 2+ years of AR & Ap experience.
• Strong working knowledge of accounting principles and financial processe.s 
• Experience with NetSuite (preferred) or similar ERP system. 
• Strong Excel skills (reconciliations, lookups, data organization). 
• Proven ability to manage collections and vendor payment cycles. 
• Highly personable, upbeat, punctual and positive attitude. 
• Strong communication skills and ability to work well with sales, management, and team members across departments. 
• Ability to work independently while contributing to a team environment. 
• High attention to detail, organization, and accountability. 

Compensation: Commensurate with experience, PTO, Benefits, 401k