Production and Maintenance Coordinator

Job Description

Job Description

Are you known for exceeding expectations? Do you embrace the Spirit of Hawai‘i? Then please keep reading because we’re looking for people like you at Hawaiian Host Group.

Who are we? Hawaiian Host Group (HHG) is a leading Hawai‘i-based consumer goods company with a portfolio of brands that includes Hawaiian Host, Mauna Loa, MacFarms, and Kapua Orchards. Sold in over 23 countries, HHG produces a suite of products ranging from flavored macadamia nuts to premium treats. Our dedicated team of Hosts of Hawai‘i is spread across our headquarters in Honolulu and offices in Hilo, Kona, Los Angeles, and Tokyo. HHG has 3 manufacturing plants in Hawai'i, as well as the state's largest single macadamia farm.   

We are an excited team of people that all have one vision in common: sharing the Spirit of Hawai‘i with the world. Expect camaraderie, product tastings, and other (virtual and in-person) events that make our culture unique. And more importantly, know that your work contributes to our purpose; to make the Islands’ future flourish. We do this through our Takitani foundation that grants scholarships to deserving local students, our solar farm on the Big Island, and other social & environmental initiatives.

That’s enough about us for now, we’d love to learn more about you. Read the job description below and let us know if you’re interested. We can’t wait to meet you!

POSITION SUMMARY:

The Production & Maintenance Coordinator plays a critical role in supporting plant operations through production reporting, maintenance planning coordination, asset inventory management for the maintenance team, and office administrative support. This position serves as a key liaison between Production, Maintenance, and Plant Leadership by ensuring accurate operational reporting, supporting preventive maintenance activities, coordinating inventory and purchasing needs, and maintaining administrative processes that keep the facility operating efficiently. 

 

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced manufacturing environment. This role requires strong analytical skills, proficiency in reporting and data management, and the ability to coordinate activities across multiple functions. 

ESSENTIAL FUNCTIONS:

Maintenance Planning and Coordination

• Coordinate preventive and corrective maintenance activities with maintenance personnel and external service providers. 

• Develop and maintain maintenance schedules, calendars, and planning documents. 

• Create, monitor, and close maintenance work orders within CMMS (MaintainX). 

• Track maintenance backlog and assist with prioritization of work activities. 

• Coordinate equipment service visits, planned shutdowns, and vendor activities. 

• Maintain maintenance records, equipment files, service histories, and related documentation. 

• Weekly reporting of maintenance KPI’s 

• Order maintenance, repair, and operations (MRO) supplies, materials, and replacement parts. 

• Monitor inventory levels and initiate replenishment requests to support maintenance operations. 

• Track purchase orders, deliveries, and maintenance-related expenditures. 

• Assist with equipment documentation, warranties, and asset records. 

• Support initiatives that improve equipment reliability, maintenance effectiveness, and operational efficiency. 

 

Production Administration

• Generate, compile, and distribute daily, weekly, and monthly production reports. 

• Analyze production data and prepare operational performance summaries for plant leadership. 

• Maintain production records, databases, and other operational documentation. 

• Track and report key performance indicators (KPIs), including production output, downtime, efficiency, and labor utilization. 

• Reconcile production information from multiple sources to ensure reporting accuracy. 

• Assist with inventory tracking, material usage reporting, and production schedule updates. 

• Prepare presentations, dashboards, and reporting materials for leadership meetings. 

• Support continuous improvement initiatives through data collection and reporting. 

 

Administrative Support 

• Provide general administrative support to the Plant Manager and site leadership team. 

• Process and distribute incoming mail, packages, and shipments. 

• Maintain attendance records, timekeeping documentation, and employee files as assigned. 

• Schedule meetings and coordinate invitations, agendas, and meeting logistics. 

• Answer and direct incoming telephone calls and visitors. 

• Order office supplies and maintain administrative inventories. 

• Assist with filing, record retention, and document management. 

• Manage company uniform program, including ordering, distribution, inventory control, and coordination with vendors to ensure all employees are properly equipped. 

• Oversee onsite employee parking management, including space allocation, access coordination, and issue resolution. 

• Coordinate onsite interview logistics, including room setup, candidate reception, and interviewer alignment to ensure a positive candidate experience. 

• Other work-related duties as assigned 

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

• Associate or Bachelors degree in Business Administration, Operations Management, Industrial Technology, or equivalent work-related experience 

• Minimum of five years of experience in manufacturing, production administration, maintenance coordination, operations support, or a related administrative role. 

• Experience managing multiple priorities in a fast-paced operational environment. 

• Strong proficiency with Microsoft Office applications, particularly Excel. 

• Excellent organizational, communication, and problem-solving skills. 

• Experience preparing reports and maintaining operational records. 

• Ability to work independently and collaboratively across multiple departments. 

• Experience supporting maintenance planning or manufacturing operations. 

• Experience using computerized maintenance management systems (CMMS). 

• Experience with inventory management, purchasing, and vendor coordination. 

• Knowledge of production reporting, operational metrics, and manufacturing processes. 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. 

Continuous sitting with occasional standing and walking required. Frequent finger dexterity and occasional repetitive motion will be used for data entry tasks. Occasionally carrying 25 pounds or less