Remote Manager, Payroll & Benefits

At Reinvestment Fund, we are dedicated to making a tangible difference in the lives of underserved individuals and communities. Our mission is to create opportunity for underserved people and places through partnerships. We marshal the capital, analytics, and expertise necessary to build strong, healthy, and more equitable communities. As a federally certified community development financial institution (CDFI), our job is to make finance an agent of positive change and equitable growth. We provide loans, grants and technical assistance to businesses and nonprofits. Our borrowers and grantees educate students, support local economies, and create jobs. They build affordable housing and provide community goods and services that include access to nutritious food, hunger relief, physical and mental health care, and other social services. The Payroll & Benefits Manager is responsible for the administration, compliance, and continuous improvement of the organization's payroll, employee benefits, compensation, leave management, and HR operations. This role ensures accurate and timely payroll processing, regulatory compliance, benefit plan administration, employee lifecycle management, and HR reporting while serving as a trusted resource for employees, management, and external vendors. This is a great opportunity to lead the organization’s payroll and benefits functions as a trusted subject matter expert within a mission-driven organization. Payroll Administration: Prepare and process multi-state semi-monthly payroll for two companies, ensuring accurate calculation of wages, tax withholdings, deductions, and compliance with federal, state, and local wage and hour regulations. Oversee payroll system administration, including earnings and deduction codes, general ledger configuration, reporting, and system maintenance. Manage payroll reconciliations, year-end processing (W-2s), workers' compensation reporting, garnishments, and payroll record retention. Generate semi-monthly payroll general ledger files for upload into accounting systems and prepare month-end payroll reports for Finance. Advise Human Resources and management on payroll tax implications, including new state registrations, local tax requirements, fringe benefits, and other payroll-related matters. Ensure compliance with payroll tax regulations and coordinate timely filing and payment of federal, state, and local payroll taxes. Serve as the primary point of contact for payroll-related inquiries and resolve employee and management concerns. Administer and oversee health and welfare benefit programs, including medical, dental, vision, retirement, deferred compensation, and equity compensation plans. Ensure benefit plan administration complies with plan documents, HIPAA, ACA, ERISA, COBRA, and other applicable federal and state regulations. Coordinate annual open enrollment, including vendor selection, employee communications, enrollment materials, and system updates. Manage employee benefit enrollments, qualifying life events, terminations, and reconciliation with third-party insurance providers. Coordinate with insurance brokers, carriers, retirement plan administrators, and other external vendors. Support annual audits and regulatory reporting, including 401(k) audits, HR audits, workers' compensation audits, and other required filings. Maintain confidential compensation data and prepare compensation reports for management. Manage payroll and benefits onboarding processes for new employees. Administer employment verifications, unemployment claims, and related employment documentation. Administer FMLA, ADA accommodations, company leave programs, state disability leaves, and other protected leaves of absence. HR Information Systems & Reporting: Maintain accurate employee records across HRIS, payroll, benefits, and related company systems. Prepare payroll, workforce, compensation, and employment reports for management, financial reporting, grants, audits, and regulatory agencies. Develop and maintain payroll, benefits, and HR operational procedures and documentation. Monitor changes in federal, state, and local employment, payroll, tax, and benefits regulations. Recommend and implement process improvements, policies, and procedures to enhance operational efficiency and compliance. Participate in special projects involving HR operations, compliance initiatives, audits, system implementations, and organizational process improvements. Partner with leadership to ensure HR operational practices align with organizational goals and regulatory requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bachelor's degree in Human Resources, Accounting, Business Administration, Finance, or related field, or equivalent combination of education and experience. 5+ years of progressive experience in payroll, benefits administration, and HR operations. Extensive experience processing multi-state payroll. Strong knowledge of payroll tax regulations, FLSA, ACA, HIPAA, COBRA, ERISA, FMLA, and applicable federal and state employment laws, with significant hands-on experience. Experience with HRIS, payroll, timekeeping, and accounting systems. Advanced proficiency in Microsoft Excel and reporting tools. Excellent communication, customer service, and interpersonal skills. Ability to manage confidential information with discretion and integrity. For this position, we will consider remote employees within the Eastern Time Zone, with a preference towards candidates in the Philadelphia, PA area to allow for occasional team-based face-to-face interactions. If a remote employee is ultimately selected for the position, travel will be occasionally required to our Philadelphia headquarters for staff meetings. Reinvestment Fund offers a competitive salary based on experience and skills, as well as an excellent benefits package including employer-paid health, disability, and life insurance, 401(k) savings plan with employer match, flexible spending accounts (medical, dependent care and transportation), tuition reimbursement, paid time off, and EAP program. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. We do not discriminate in hiring or employment practices based on race, color, religion, gender, age, sexual orientation, marital or familial status, national origin, non-job-related disability, or status as a veteran. Reinvestment Fund is committed to belonging, culture and engagement throughout our organization and in our external investment practices. RFIA”) that is a state-registered investment adviser. As part of this Code of Ethics, there are specific personal reporting and other requirements and disclosures of personal financial and/or securities transactions information for certain individuals, and this reporting may extend to your household members.