Legal Assistant

FreshEdge is built on a united infrastructure of fresh food distributors collectively working to provide an unmatched assortment and service level across contiguous geographies via multiple locations and refrigerated facilities. We look forward to adding to our team and continuing our growth.

Essential Functions:

• Manage and maintain calendars, including scheduling meetings, appointments, and travel arrangements
• Coordinate internal and external meetings, including preparing agendas, presentations, and meeting materials
• Serve as a liaison between executives, employees, clients, and external partners
• Organize and maintain confidential files and records
• Assist with special projects, events, and executive initiatives
• Maintain professionalism and confidentiality in all interactions and communications
• Manage event timelines, schedules, and detailed event plans
• Monitor event budgets and track expenses to ensure events stay within financial guidelines
• Prepare, proofread, and format legal documents, and correspondence
• Organize and maintain case files, legal records, and documentation
• Track deadlines and ensure timely filing of legal documents
• Perform general administrative duties such as managing correspondence, and data entry
• Proactively maintain the department docket and calendar to track insurance renewals, audits, and critical regulatory filing dates
• Partner with the WPS team to facilitate end-to end claim handling, including coordinating legal discovery and evidentiary documentation
• Act as a central point of contact between internal department and external partners to ensure seamless information flow regarding ongoing legal/insurance matters

** Competencies: **

• Strong organizational skills
• Strong relationship management and interpersonal skills; Hands-on
• Strong analytical skills; problem solver
• Excellent verbal and written communication skills
• Organized and attention-to-detail approach
• Strong process management skills
• Results-driven with a strong focus on achieving organizational goals
• Project Management: Proven ability to manage multiple events and deadlines simultaneously in a fast-paced environment
• Discretion: A high level of integrity when handling sensitive or confidential organizational information

** Education & Experience: **

• Associate or bachelor's degree in business administration, legal studies, or related field preferred
• 2+ years of experience supporting senior executives
• Proficient PC skills in CRM and Enterprise Resource Planning (ERP) systems- Produce Pro, Microsoft Office (particularly Excel), and common E Mail systems

** Physical Demands: **

• Stand or sit for long periods of time

** Compensation: **

• $25.00/hour

** Benefits: **

• Health & Welfare Benefits (Medical, Dental, Vision, Disability, and Voluntary Life)
• Paid Time Off
• Holidays
• 401(k) with Company Match
• Weekly Paid
• Career Advancement Opportunities

All qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.