Events Manager

Benefits:

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

CORE FOCUS OF LIFESONG FOR ORPHANS:

Mission – Bringing the joy and purpose of Jesus to orphaned and vulnerable children

Vision – Orphaned and vulnerable children becoming disciples of Jesus, in healthy relationships, engaged in a local church, experiencing family and meaningful work

Method – Engaging, equipping, and encouraging Christ’s Body – some to adopt, some to care, and some to give

OVERVIEW:

The best Event Manager candidates will demonstrate a fit with Lifesong’s ministry culture along with a capacity to deliver best-in-class in-person, virtual, and hybrid giver and leadership conferences along with signature events for prospective and current major givers. These events will provide opportunities for personal experiences that educate, change hearts, promote long-term engagement with Lifesong, and result in increased donation revenue for the organization.

POSITION PURPOSE:

Working closely with the Creative and Development Teams, this Events Manager position advances the mission of Lifesong through managing and executing all fundraising and mission events, managing event budgets and financial performance, leading vendor and venue relationships and contracts, managing and supporting talent sourcing, ensuring event excellence and satisfaction, and collaborating on event marketing and communications.

PRIMARY RESPONSIBILITIES AND DUTIES:

Manage and Execute all Fundraising and Mission Events

Carry out the annual event plan aligned with organizational fundraising and mission goals

Deliver high-quality, consistent event experiences that engage donors and advance mission awareness

Design elevated and innovative guest experiences

Establish event best practices and continuous improvement processes

Evaluate and apply tools that improve event operations

Collaborate with leadership to create and manage the annual event calendar

Manage Event Budgets and Financial Performance

Develop and manage budgets for all fundraising and mission events

Track event expenses and ensure financial accountability

Analyze event ROI and make data-driven decisions for future events

Identify cost-saving opportunities while maintaining event quality

Report on event financial performance to leadership

Lead Vendor & Venue Relationships and Contracts

Identify, evaluate, and negotiate with event vendors and venues

Manage vendor and venue contracts, timelines, and deliverables

Cultivate strong relationships with key vendor partners

Ensure vendor performance meets SOWs and organizational standards

Coordinate vendor logistics for multiple simultaneous events

Manage and Support Talent Sourcing

Navigate sourcing and contract negotiation of talent

Organize logistics for talent and speakers

Manage on-site hosting experience for talent and speakers

Ensure Event Excellence and Satisfaction

Manage event logistics and coordination responsibilities

Accountable for achieving 90%+ attendee satisfaction scores

Oversee all aspects of event planning from conception to post-event analysis

Ensure consistent, excellent attendee experiences across all events

Manage event risk and develop contingency plans

Lead post-event evaluations and implement improvements

Collaborate on Event Marketing and Communications

Partner with Communications and Marketing teams on event promotion

Ensure consistent messaging and branding across all event materials

Review and approve event communications and materials

Coordinate event registration systems and attendee communications

Miscellaneous Duties: performs other duties as assigned

REQUIRED SKILLS:

Passionate commitment to Lifesong's Core Focus

Proven leadership and team management abilities

Exceptional organizational and project management skills with ability to manage multiple events simultaneously

Exceptional problem-solving and follow-through

Excellent budget management and financial acumen

Outstanding vendor negotiation and relationship management skills

Superior communication and interpersonal skills

Ability to remain calm and solutions-focused under pressure

Strong attention to detail while maintaining big-picture perspective

Proficiency with event management software and tools

Flexibility to work evenings and weekends as events required

Ability to travel up to 30% of time domestically and internationally

EDUCATION AND EXPERIENCE:

Bachelor's Degree in Event Management, Hospitality, Marketing, or related field

3-5+ years of event management experience with demonstrated leadership

Proven track record of managing successful fundraising or large-scale events

Experience managing event budgets and demonstrating ROI

Experience managing staff or volunteers

Experience in a non-profit setting is preferred

CONDUCT:

This position requires an active commitment to the core focus, values, and statement of faith of Lifesong. In the course of performing job duties, Lifesong employees will follow Employee Handbook policies, and act in a manner that honors Christ, demonstrating a personal Christian faith and witness in all interpersonal interactions. Lifesong is also committed to safeguarding and promoting the welfare of children and program participants and expects all employees and volunteers to share this commitment. Conduct that demonstrates the values listed below are required of all Lifesong employees.

Love God and His People, Serve with Humility, Steward Faithfully

WORKING CONDITIONS AND PHYSICAL DEMANDS:

Tasks are conducted in both office environment and event venues

Regular travel required for event site visits and event execution

Must have valid driver's license and passport

Evening and weekend work required for events

May need to lift and move up to 50 lbs. for event setup

Extended periods of standing and walking during events

Employees are required to observe safety principles while performing the duties of the position

DISCLAIMER:

This job description is intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of responsibilities, duties, and skills required of personnel in the classification. Work hours may be irregular including performing duties on evenings or weekends.

Flexible work from home options available.