Recruiting Operations Assistant

Recruiting Operations Assistant

Serves a critical behind-the-scenes role in ensuring the recruiting operation runs efficiently, compliantly, and at a high standard. From executing visit logistics to managing financial reconciliation and overseeing student interns, this position requires someone who is highly organized, detail-oriented, proactive, and takes ownership of the details that make a program look and feel elite. This is an excellent opportunity for an emerging professional looking to grow within college football administration.

Responsibilities and duties include but are not limited to:

• Assist in coordination of all recruiting events, official visits & unofficial visits
• Organize and execute dcor setup
• Execute advancing and setup logistics
• Execute registration logistics
• Complete and maintain accurate unofficial visit paperwork and recruiting logs in ARMS
• Collection and submission of paperwork and receipts in accordance with NCAA compliance & business office reporting requirements
• Assist with logistics of coach related travel liaison with Anthony Travel
• Prepare and process P-Card reconciliation + travel reimbursement for coaching staff
• Coordinate the collection, logging, filing of transcripts and academic documents of top targets
• Oversee the recruiting operations student interns
• Weekly schedule
• Job duties office work
• Game day and recruiting event scheduling
• Department inventory & supply upkeep
• Any other duties assigned by the General Manager

Follow all compliance related rules of NC State University, NCAA & ACC

Direct reports include: Student interns assigned to recruiting operations

Is Time Limited - No

Wolfpack Perks and Benefits - As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
• Attend non-revenue generating sporting events for free
• Attain work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Department Information

Job City & State - Raleigh, NC

Department

System Information

Classification Title - Temporary-Clerical

Working Title - Recruiting Operations Assistant

Requirements and Preferences

Work Schedule - M-F 8am-5pm with nights, weekends and holidays as needed

Other Work/Responsibilities - Other duties as assigned

Minimum Experience/Education - Bachelor's degree

Department Required Skills - Minimum of 1 year experience working in Division 1 Football Office.

Preferred Years Experience, Skills, Training, Education - Prefer prior experience in football recruiting office.

Required License or Certification - n/a

Valid NC Driver's License required? - Yes

Commercial Driver's License Required? - No

Recruitment

Recruitment Details

Anticipated Hiring Range - Commensurate with experience

Recruitment Dates

Job Open Date - 05/19/2026

EEO - NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact View phone number on click.appcast.io to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

North Carolina State University