Office Coordinator (Part Time)

Job Description

Job Description

Office Coordinator (Part Time)

Automatic Entrances of Wisconsin

Seasonal/Temporary Position — October through February

Automatic Entrances of Wisconsin is seeking an organized and dependable Part Time Office Coordinator  to own payroll and office administration — all while keeping AEW running smoothly.

This will be a part-time, 20/30 hour per week position onsite on Mondays and flexible the rest of the work week.

Key Responsibilities:

Payroll & Compensation:

• Process, audit, and post weekly payroll (hourly, salaried, prevailing-wage, and commissions), including calculating technician hours.
• Calculate, pay, and reconcile quarterly sales commissions.
• Administer the company's Ramp expense management platform.

Employee Engagement and Compliance:

• Own onboarding and off-boarding for new and departing employees, including first-day preparation and orientation.
• Administer fleet cards, cell phones/tablets, building security, keys/IDs, and employee clothing vouchers.
• Maintain personnel files, I-9s, OSHA logs, and EEO data; complete required federal and state filings.
• Oversee workplace safety recordkeeping and compliance documentation.

Office & Vendor Administration

• Oversee office supplies, kitchen stock, and general office/kitchen inventory and restocking.
• Manage the company vehicle fleet (schedule maintenance, repairs).
• Manage MSP/IT, cleaning, landscaping, snow removal, and other outside vendors.

You've got what it takes if you have…

• Exceptional organizational skills, are highly detail oriented and dependable
• Prior experience with payroll processing and general office operations.
• Experience working with financial reconciliations, vendor management, and compliance documentation
• Professional communication skills and proven administrative proficiency
• Previous experience with common payroll and other office productivity tools