Assistant Property Manager

The assistant property manager provides management, direction, and leadership, along with the Property Manager, to ensure the property is maintained and operated in accordance with KWPM objectives. The position is responsible for the various tasks involved in the overall operation of the property, including managing and developing team members. Duties and Essential Functions Schedules and organizes complex activities such as meetings, conferences and department activities for all members of the department. Organizes and prioritizes large volume of information and calls. Acts as a liaison with other departments and outside agencies, including District Managers, Vice-Presidents, Board members, and Chief Engineers. Handles confidential and non-routine information and explains policies when necessary. Coordinates division of workload with the administrative assistant of the property. Maintain, update, type, and coordinate account information in computer database. Coordinate and track important dates and meetings, such as annual and budget meetings. Ensure that all communication is handled in a professional and courteous manner from the team on site. Also ensures that phone messages and e-mails are responded to appropriately and within a 24-hours, business hours. Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily, in a timely manner. Assist with producing minutes for Board Meetings. Assist with preparation of the Board Agenda’s and Board Packet. Responsible for coding and entering all Invoices for the community. Responsible to work closely with Committee’s and each Committee Chairperson. Assist with gathering quotes & proposals for projects for the community. Daily management of the office staff and/or other team members on-site. Supply ordering for Maintenance, Housekeeping, and the Office. Assist in posting all agenda to proper physical locations and to the website. Responsible for making sure Lynk and KWIC information is kept up to date. Responsible to make sure that Vendor Packets are processed for all Vendors. Monitoring of Vendor License and Insurance Expirations. Reservation & coordination of conference room events. Supervisory Responsibility This position will be responsible in supervising team members and/or departments at the property. Additional Skill Areas Problem Solving/Analysis Leadership Teamwork Orientation Customer/Client Focus Time Management Technical Capacity This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands This is largely a sedentary role; however, some filing is required. The employee may be required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. Position Type This is an exempt (salaried) and full‑time position. Days and hours of work will be determined based on the business needs of the property. Occasional evening and weekend work may be required as job duties demand. Travel Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off‑site location, generally within the city limits of the job site. Required Experience and Education Prior experience in a related position; a minimum of 3 years experience. Working knowledge of computer and associated programs; MS Office Suite. Ability to multi‑task, set, and manage priorities. Excellent communication and listening skills to interact with a diverse and multi‑culture population. Keyboarding ability with accuracy at 45‑50 words per minute. Must function in a team organized environment. Bi‑lingual in Spanish may be required at some communities where the majority of the population and clients are Spanish‑only speakers. Other Duties Responsibilities may change at any time with or without notice. Qualifications Problem Solving – Intermediate level Oral and written Communication – Advanced level MS Excel – Intermediate level Behaviors Team Player – Works well as a member of a group Thought Provoking – Capable of making others think deeply on a subject Functional Expert – Considered a thought leader on a subject Detail Oriented – Capable of carrying out a given task with all details necessary to get the task done well Motivations Growth Opportunities – Inspired to perform well by the chance to take on more responsibility Self‑Starter – Inspired to perform without outside help Ability to Make an Impact – Inspired to perform well by the ability to contribute to the success of a project or the organization Goal Completion – Inspired to perform well by the completion of tasks Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr