Assistant Registrar, College of Medicine, Student Affairs

Job Description

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Job Title:


Assistant Registrar, College of Medicine, Student Affairs

Posting Start Date:


4/30/26

Work Arrangement:


Hybrid

Current UC employees must apply internally via SuccessFactors

Next Lives at the University of Cincinnati

Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called "the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference. The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more atuc.edu.

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC's success.

Job Overview

The COM Dean's Office of Student Affairs is recruiting a full-time Assistant Registrar. This position will work closely with the College of Medicine Registrar and other administrative staff to contribute to the seamless functioning of the college's academic operations. This position demands meticulous attention to detail, strong organizational skills, and the ability to communicate effectively with students, alumni, staff, and third-party institutions. This position involves functions related to medical student registration and records and strict compliance with regulatory requirements.

Essential Functions

Provide comprehensive support for the Performance and Academic Achievement Committee (PAAC), including:

• Preparing and distributing agendas and meeting materials
• Scheduling meetings and managing email voting processes
• Recording and maintaining meeting minutes
• Communicating PAAC decisions and letters to students
• Monitoring students alerts and formative feedback forms
• Tracking exam, course, and USMLE failures
• Monitoring student graduation date changes
• Plan and coordinate the annual Honors Day (graduation) ceremony with the Honor's Day Committee and the Dean's Office, including but not limited to: regalia, awards, program, speaker notes, music, audio/visual needs, website, flowers, parking arrangements, stage party coordination, guest Hooders, venue selection, vendor payments.
• Support and coordinate Registrar's Office responsibilities for students on individualized or non-traditional academic timelines ("off-cycle" students), including tracking and managing academic progress for off-cycle students and coordinating registration, scheduling, and compliance with relevant offices.
• Assist with additional Registrar's Office operations as needed, including student records, registration, degree verification, and compliance with FERPA and other regulatory requirements.

Required Education

• Bachelor's Degree
• Nine (9) years of relevant education, experience and/or other specialized training can fulfill minimum education and experience requirements

Required Experience

• Five (5) years of experience in a registrar's office or related administrative role in higher education.
• Familiarity with student information systems and records management

Additional Qualifications Considered

• Demonstrates evidence of prioritizing tasks, multi-tasking, and strong organizational skills.
• Excellent oral and written communication skills including demonstrated strong interpersonal skills with peers, colleagues, students, and administration.
• Displays demonstrable experience in being able to work independently and collaboratively with others.

Work Schedule

• M-F; 8:00AM - 5:00PM
• Hybrid schedule pending review after probationary period of 6 months
• Hybrid = .6 (in-office 3 days) and .4 (2 work from home days) as workload or schedules permit

Physical Requirements/Work Environment

• Office environment/no specific unusual physical or environmental demands.
  

Compensation and Benefits

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. (UC Benefits) Eligibility may vary by position and FTE status. Highlights include:

Salary/Hourly Pay Rate Information:$52,000-$64,000

Comprehensive Tuition Remission

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

Robust Retirement Plans

As a UC employee, you won't contribute to Social Security (except Medicare). Instead, you'll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14-18% of your salary based on position.

Real Work-Life Balance

UC prioritizes work-life balance with a generous time-off policy, including:

Vacation and sick time

11 paid holidays and additional end-of-year paid time off (Winter Season Days)

6 weeks of paid parental leave for new parents

Additional Benefits Include:

• Competitive salary based on experience
• Comprehensive health coverage (medical, dental, vision, prescription)
• Flexible spending accounts & wellness programs
• Professional development & mentorship opportunities

To learn more about why UC is a great place to work, please visit ourCareers Page.

UC is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. Click here for a list of acceptable documents.

Important : To apply you must create a profile and submit a complete job application through the UC applicant portal.We are unable to consider "easy apply" applications submitted via other websites.For questions about the UC recruiting process or to request accommodations with the application, please contact UC HR View email address on click.appcast.io.

Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.

REQ: 102328

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