Executive Assistant

Job Description

Job Description

Job Title: Executive Assistant

Job Description

We are seeking a highly polished and proactive Executive Assistant to support two C-Suite leaders—the COO/CFO and Chief Brand Officer. This role requires a seasoned professional who can operate as a strategic extension of executive leadership and manage high-level administrative responsibilities with precision and discretion. The ideal candidate thrives under pressure, demonstrates sound judgment, and brings a high level of ownership, accountability, and professionalism to executive support.

Responsibilities

• Manage complex and ever-changing calendars with expert prioritization and conflict management.
• Coordinate domestic and international travel, including high-touch travel coordination with frequent last-minute changes and detailed itineraries.
• Prepare presentations and communications as needed.
• Act as a primary liaison across internal teams and external partners.
• Anticipate needs, solve problems proactively, and create structure in a fast-moving environment.
• Serve as a true gatekeeper and strategic partner, not just reactive support.

Essential Skills

• Proven experience supporting multiple C-level executives, ideally in finance and brand/marketing leadership.
• Advanced calendar management skills.
• Ability to interact confidently with internal and external stakeholders.
• Strong sense of urgency, discretion, and professionalism in handling sensitive information.
• Excellent organizational and time-management skills.
• High level of confidentiality and professionalism.
• Strong written and verbal communication skills.
• Ability to adapt quickly to shifting priorities and executive preferences.

Additional Skills & Qualifications

• Experience supporting COO, CFO, or Chief Brand/Marketing Officer specifically.
• Experience in consumer products, entertainment, or creative-driven environments.
• Experience with board materials, executive decks, or investor-related coordination.
• Familiarity with expense tools like Concur or similar.
• Event or offsite planning experience for leadership teams.
• Comfortable working outside of standard business hours when needed.
• Experience supporting leadership in a corporate or high-growth environment preferred.

Work Environment

This is an onsite role in a professional office environment, with working hours from Monday to Friday, 8:00 AM to 5:00 PM. Flexibility is required beyond standard hours based on executive needs. The position offers high visibility with frequent interaction with leadership in a fast-paced setting with high-performance expectations.

This is a Contract to Hire position based out of Plantation, FL.

The pay range for this position is $33.65 - $38.46/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Plantation,FL.

This position is anticipated to close on Jul 10, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.