Senior Property Manager - Affordable Housing Operations

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SENIOR PROPERTY MANAGER

The Senior Property Manager is responsible for the physical, financial and administrative operations of the buildings within his/her portfolio. This individual will oversee a mini portfolio in close geographic areas while handling the day-to-day functions of the site Property Manager at their assigned base location. Responsibilities include overseeing all facets of property operations with expertise in the areas of resident relations, government housing regulations, budgetary analysis, consistent execution of revenue collection and expense management practices, and staff supervision, training, development and retention. Functions of the Position:

• Prepares rent increase submission according to federal/state guidelines;
• Inspects office files to assure accuracy and compliance with federal/state regulations;
• Prepares annual operating budget, monitors compliance within budget constraints;
• Completes and oversees processing of all resident certification/recertification forms;
• Supervises maintenance and site office staff including preparation of performance appraisals, corrective

discipline, priority setting and conflict resolution;

• Visits all sites on a weekly basis to inspect property and review physical operations;
• Makes cost effective recommendations to the Executive VP of Operations/VP of Affordable Housing/

Director of Portfolio Operations concerning operation of buildings; ? Conducts periodic resident meetings to alleviate management/tenant conflicts and promote feasible management/tenant relationship;

• Prepares and updates resident handbooks;
• Signs all leases, lease amendments and/or lease renewals;
• Reviews all bills and approves for payment invoices up to $7,500;
• Prepares and/or approves all billings/vouchers for subsidy reimbursement;
• Attends and testifies where necessary, court hearings/cases as requested by Company attorney;
• Logs staff payroll hours, approves all overtime, and reports same to Payroll Department;
• Solicits bids for goods and services via three written bids when goods/services exceed $1,000;
• Coordinates hiring, in-house postings, and terminations with the VP of People and Culture;
• Oversees all EEO and management reviews conducted by federal/state representatives. Implements

corrective measures when specific results are unsatisfactory;

• If applicable, markets commercial space to obtain qualified tenants; negotiates lease transactions, etc.;
• Monitors affirmative marketing outreach efforts of staff to attain or exceed minority goal;
• Periodically reports to project owners on building status, if applicable, via written or phone

communication; ? Such other duties as may be assigned by the Executive VP of Operations/VP of Affordable Housing/ Director of Portfolio Operations, as deemed necessary to the overall operation of the buildings. Qualifications for the Position: ? High School Diploma or GED with a minimum of 5 years related property management experience conducting recertification, providing clerical and administrative support;

• Extensive knowledge of OneSite, proficiency with Microsoft Word, PowerPoint, and Excel;
• LIHTC recertification/Project base section 8 experience required;
• Strong communication, organizational, writing, and computer skills.

Department: Operations Accountability: Director of Portfolio Operations Supervisory Responsibility: Site office and maintenance staff within his/her portfolio 536 Granite Street Braintree, MA 02184

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