Master Scheduler - Multi Specialty Clinic 1

POSITION STANDARDS

• Associates degree with 2 years of experience working in a medical setting, or the equivalent in education and experience required.

• Familiarity with word processing techniques, data base management, and medical terminology required.

• Must be highly organized, with the ability to prioritize, function independently, and deal with multifaceted aspects of the medical profession.

• Excellent interpersonal, written and verbal communication skills required.

• Initiative, discretion and good judgment desired.

POSITION PHYSICAL REQUIREMENTS

Anything listed here requires a pre-employment physical by Employee Health to determine if the employee is capable of meeting the requirements.

Physical Activity:

Upper Extremity:

Push/Pull/Lift/Carry:

PART TWO:FUNCTIONAL RESPONSIBILITY

Position Objective

Schedules procedures, surgeries and other coordinated and related appointments and testing functions using information received from a variety of sources. Working within the surgical sections to support their surgical and procedural needs and to provide ultimate customer service to the surgical patients.

It is required that the candidate will be able to train in person and on site for the initial 60-90 days.

Performance Expectation

• Schedules patients for same-day and/or inpatient procedures and surgeries.

• Schedules patients for pre and post procedure testing, ancillaries, physician appointments, and other required needs as determined by the physician.

• Work with patients to coordinate and determine dates and times of appointments, labs, testing, procedures and preparation needs.

• Notifies physicians, technicians, and nurses of special needs and situations of patients.

• Communicates any special needs and requirements for the surgery or procedure to operating room personnel.

• Inputs all cases and case information into the master operating room schedule, following the designed Master Block Schedule to determine service allocation.

• Monitor and respond to all incoming emails and phone calls from patients, providers, product vendors, colleagues and other customers.

• Work with billing staff and provide any necessary documentation needed to obtain prior insurance authorizations and pre-certifications for lab testing, physician appointments and surgical procedures. Notifies Clinic Administration concerning changes in patient insurance or authorization status prior to date of surgery.

• Coordinates and maintains procedure/surgical schedules for all physicians within the surgical section. Work with physicians and clinic leadership when changes to the schedules are necessary and/or warranted.

• Work with clinic leadership to understand current statistics and achieve future utilization and case volumes goals.

• Obtain and deliver any required paperwork, radiology films, reports, patient histories, testing, outside documentation, previous procedure notes, etc. to attending providers prior to time of surgery.

• Intake, process, upload/scan, and files reports into patient electronic medical record.

• Maintains logs and monthly reports as necessary for the clinic section.

• Maintains an adequate stock of supplies, brochures, and forms.

• Attend regularly scheduled staff meetings to remain up to date on processes, workflows, policies and other knowledge necessary to perform expected duties.

• Identify areas of improvement in workflows and processes for surgical and procedural scheduling. Collaborate with manager and supervisor to implement changes.

• Collaborate with other surgical and procedural schedulers to identify workflows and processes that can be standardized across areas to maintain consistency and efficiency in surgical patient care and coordination.

• Perform other duties as assigned.

Min: $19.20

Max: $29.76

• Area of Interest:Administrative Support;

• Work Status:Mon-Fri 8am to 4:30pm;

• Employment Type:Full Time;

• Job ID:5823

Dartmouth Health offers a total compensation package that includes a comprehensive selection of benefits. Our Core Benefits include medical, dental, vision and life insurance, short and long term disability, paid time off, and retirement plans. Click here for information on these benefits and more:Benefits | DHMC and Clinics Careers

Dartmouth Health is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Dartmouth Hitchcock Medical Center and Dartmouth Hitchcock Clinics comply with applicable Federal civil rights laws and do not discriminate on the basis of race, color, national origin, age, disability, or sex. We do not exclude or treat people differently because of race, color, national origin, age, disability, or sex.