Election Specialist

Job Title

City Clerk Election Specialist

Job Description

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Representative Job Duties

Assists the City Clerk and Deputy City Clerk with the election process.

Provides customer service to internal and external customers; addresses and resolves customer questions when possible and refers complex inquiries, requests, or complaints to the appropriate staff.

Reviews election laws and State Bureau of Elections policies; recommends new procedures as necessary. Drafts election manuals and documents for election workers and officials; assists in designing required forms.

Serves as project leader for a variety of activities and other special projects as assigned.

Performs administrative tasks related to the voter registration system and the Qualified Voter File (QVF).

Coordinates, schedules, and trains election inspectors; arranges polling locations and voting equipment.

Composes routine correspondence; proofreads and edits documents; enters, scans, updates, and maintains information in spreadsheets, databases, and reports; sorts, copies, and distributes a variety of correspondence.

Works with the City Clerk and Deputy City Clerk to provide input on departmental decisions; maintains the department's election-related filing and records system.

Performs other duties as assigned.

Job Requirements - As Determined By the City Of Southfield

High school diploma or GED equivalent required; Associate Degree in Business, Accounting, or a related field preferred.

Minimum of four (4) years of related experience required. All four (4) years must include experience working with the Michigan Qualified Voter File and Michigan Qualified Voter File Refresh. Certification in Election Administration is a plus.

Experience setting up and using voting equipment, including EPBs.

Proficient in Microsoft Word, Excel, and PowerPoint; ability to learn election software applications.

Demonstrated dependability, reliability, and flexibility; good attendance and punctuality are essential.

Must be available, as needed, throughout the year for evening and weekend meetings, as well as during the week and on weekends throughout election season.

Effective listening, written, and oral communication skills; excellent organizational and analytical skills; ability to simultaneously manage multiple project deadlines in a prioritized manner. Must maintain confidentiality.

Highly effective communication skills for training and presentations, with a positive public service attitude.

Ability to build and maintain working relationships with the public, staff, elected officials, other governmental agencies, and municipal constituents. Must be a self-starter and work independently after receiving initial guidance. Ability to work tactfully under stressful conditions and the pressure of deadlines and changing priorities.

Benefits

We offer a complete benefits package to career employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave and more!

City of Southfield Employee Benefits Summary

OVERVIEW

Mandatory Benefits: Medical, Dental and Vision Elections, or Opt Out

Supplemental Benefits: Term Life, Aflac, Met Law, Retirement Savings Account, Tuition Reimbursement, EAP, FMLA, Flexible Spending Account, Residency Bonus

Blended Pension Plan Employees - Defined Benefit SERS1.5% Multiplier for all years of service3 Years Final Average Compensation Upon Retirement10 Years Vesting5% Employee Contribution - Defined Contribution 401a MissionSquare3% 401 a City Contribution3% 401 a Employee Contribution (minimum)5 Year Vesting Schedule

Retirement Health Savings - Effective July 1, 2020 Tier III and IV employees shall contribute 2% of pensionable wages and the City will contribute $100 per month. - 5 years of years of service: 50% vested6 years of service: 75% vested7 years of service: 100% vestedParticipation in the RHS begins on the first day of employment and end on the day of separation.

Life Insurance MetLife - The city provides term life insurance benefits with accidental death and dismemberment for qualified employees as soon as possible, through the proper insurance carrier in accordance with the following schedule: - AFSCME 329: 0-30 months employment $30,000 life and ADD, after 30 months of employment $50,000 term life, accidental death and dismemberment coverage.ACS TPOAM PST AFSCME 3636:$50,000 Term life and $50,000 ADD Insurance

Medical Elections - Blue Cross Blue Shield of Michigan (2025)Community Blue PPO 10Community Blue PPO 12Community Blue PPO 15HAP HMO - Dental - Blue Cross Blue ShieldVision - Blue Cross Blue ShieldHealth insurance 1stday of the next month of hire date.Employee has 30 Days to select benefits, otherwise will wait until open enrollment.COBRA coverage through TASC in the event of separation you are entitled to continuation medical coverage up to 18 months.

Retirement Savings AccountSupplemental - MissionSquare 457borT. Rowe Price 457bRetirement savings account with no employer contribution. Funds, added to a 457 can be pre-tax or post-tax. - Pre Tax funds lower taxable income in bi-weekly paycheck; however, taxes may have to be paid upon the distribution of funds in retirement.Post-tax deferrals are taken from already taxed funds in your paycheck, which means that little to no taxes will be taken upon distribution in retirement. Loans are available.

Supplemental - Tuition Reimbursement75% reimbursement for tuition and fees (excluding late fees) for city-related classes or degree programs with a grade of "B" or better, up to $2,500 annually, plus 75% for required books. - Residency BonusAnnual residency bonus of 1.5% of annual salary by Jan 1st with proof of residency. Elected officials and contractual employees ineligible.Fire and Police Excluded

Supplemental - MetLifeVoluntary Term Life and ADDAdditional life Insurance can be purchased for employees and dependents at an additional cost for the employee. - AFLACShort term disability, cancer, accident and hospitalization insurance. Dennis Patton View email address on click.appcast.io.

Supplemental - EAP UllianceEmployee Assistance Program through Ulliance- six free counseling sessions, legal, finance and life coaching programs. Supervisors are not notified if employee uses services. - FMLAFamily Medical Leave Act worked up to 1250 hours or one year. Can take off time to care for a medical emergency for themselves or immediate family members for up to 12 weeks unpaid. Absences approved by BASIC or FMLA vendor.

Supplemental - FSA & Dependent CareFlexible Spending Accounts and Dependent care through TASC are pre-tax funds that are used to cover certain out-of-pocket medical expenses and childcare costs. A total dollar amount is elected, and a debit card is sent to you to pay for incurred expenses. - Pre-tax funds are deducted bi-weekly to cover the cost of the total amount you have elected. There is an annual election limit of $3,300 for 2025.Renew Annually, it's not automatic.