Accounts Payable Specialist

Accounts Payable Specialist

Job Location: Rancho Mirage, CA

Job Duration: 13 weeks

Shift: Part-Time | 4 Days/Week | 6 Hours/Day (Days TBD with Manager)

Pay Rate: up to $24/hour on w2

Job Description:

• Process, review, code, and enter invoices accurately into the accounting system.
• Ensure invoices are assigned to the correct vendor, GL account, and payment terms.
• Maintain recurring vendor accounts and ensure timely automatic payments.
• Record accruals and maintain accurate financial records for the appropriate fiscal year and accounting period.
• Process and maintain 1099 vendor information and California 587 tax reporting requirements.
• Monitor assigned vendor accounts and ensure payments are issued within established timelines.
• Research and resolve vendor payment discrepancies and account issues.
• Maintain accurate documentation while ensuring compliance with company policies and confidentiality requirements.
• Perform additional accounting and administrative duties as assigned.

Required Experience:

• Minimum 3 years of Accounts Payable experience.
• Experience processing high-volume invoices and vendor payments.
• Experience coding invoices and General Ledger (GL) accounts.
• Experience with accruals, 1099 reporting, and vendor account reconciliation.
• Strong knowledge of Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).
• Ability to use 10-key by touch and type 40–50 WPM.
• Strong attention to detail, organizational, analytical, and communication skills.
• Ability to maintain confidentiality and work effectively in a team environment.

Education:

• High School Diploma or GED required.
• Associate's Degree in Accounting, Finance, or related field preferred.