AP Specialist

Job Description

Job Description

Overview

We are partnering with a large, fast-paced organization to identify an experienced Accounts Payable professional to support a high-volume, shared services accounting environment. This role is ideal for someone who thrives in a structured, deadline-driven setting, brings strong attention to detail, and enjoys being part of a collaborative, team-oriented group.

The position is fully onsite during standard business hours and plays a critical role in ensuring accurate and timely processing of vendor payments across multiple business entities.

Responsibilities

• Process a high volume of accounts payable invoices in a shared services environment

• Perform 2-way and 3-way matching of invoices against purchase orders

• Review, research, and resolve invoices placed on hold by the ERP system

• Accurately apply manual GL coding and ensure proper tax treatment

• Run reports to review payments due prior to approval and release

• Reconcile invoices by validating supplier details, remit addresses, and amounts

• Investigate vendor statements and resolve discrepancies or past-due balances

• Support urgent vendor reconciliations to prevent business disruptions

• Process payments via check, ACH, and wire transfer

• Reconcile intercompany accounts payable activity

• Process purchasing card transactions and consolidated invoices

• Assist with accounting corrections related to jobs and project costing

• Provide documentation for internal and external audits

• Support cross-training efforts within the department to ensure coverage

• Collaborate closely with accounting teams, branch leadership, and internal stakeholders

• Perform additional duties as needed to support the team

Required Skills

• Minimum of 23 years of hands-on Accounts Payable experience

• Strong experience with 2-way and 3-way PO matching in a high-volume environment

• Experience processing invoices within an ERP system, preferably Oracle

• Solid general accounting knowledge

• Proficiency with Microsoft Office and 10-key data entry

• High degree of accuracy, attention to detail, and respect for confidentiality

• Strong analytical, problem-solving, and organizational skills

• Ability to manage multiple priorities and meet tight deadlines

• Clear verbal and written communication skills

• Demonstrated ability to work independently and as part of a team

• Positive, professional demeanor with a team-first mindset

Preferred Qualifications

• Experience supporting multiple business entities or locations

• Prior work in a shared services or centralized accounting environment

• Familiarity with invoice scanning or workflow automation tools

• Associates degree or equivalent professional experience in accounting or finance