Executive Assistant & Office Coordinator

Executive Assistant & Office CoordinatorTrident Transport is a freight brokerage & logistics provider specialized in brokering and handling freight. Solving problems and helping our customers is what we do best. We are here to help. Anytime. Anywhere. No Matter What.INC. 5000 has recognized Trident as one of the fastest-growing companies in the United States for seven years in a row and we were ranked in the top 500 for back-to-back years. Our unrivaled work environment has been highlighted many times and gathered multiple awards, including "Best of the Best – Places to Work."About the RoleWe're looking for a highly organized, professional, and personable Executive Assistant & Office Coordinator to support our executive team while serving as the face of our Chattanooga office. This role is a blend of executive support, front desk management, and culture coordination. You'll be the first impression for visitors and a trusted partner to leadership keeping priorities on track, communications organized, and helping create a positive, well-run office environment.What You'll DoGreet and welcome employees, visitors, clients, and candidates with professionalismCoordinate with visitors and notify appropriate employees of guest arrivalsManage the reception area and ensure it remains clean, organized, and welcomingReceive, sort, and distribute incoming mail, packages, and deliveriesCoordinate outgoing mail and shipments as neededMaintain office supply inventory and reorderingAssist with maintaining shared office spacesProvide administrative support to the HR team and assist with day-to-day HR activitiesCoordinate new-hire welcome experiences and ensure employees have what they need on their first dayAssist with scheduling interviews and coordinating candidate visitsAssist with tracking employee anniversaries, birthdays, milestones, and other recognition opportunitiesAssist the HR team and Executive leadership with projects as directedAnswer and direct incoming calls and inquiries as neededWhat We're Looking ForStrong organizational skills with attention to detailExcellent written and verbal communicationHigh level of professionalism and discretionAbility to anticipate needs and stay one step aheadComfortable managing multiple priorities in a fast-paced environmentProficiency with Microsoft Office / Google WorkspaceTrident Transport is an Equal Opportunity Employer seeking candidates without regard to age, race, national origin, gender, disability, veteran status, gender identity, sexual orientation or any other protected status.