Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support warehouse operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping shipping and receiving activities organized, accurate, and on schedule in a fast-moving logistics environment. The person in this role will help coordinate driver activity, maintain records, and provide day-to-day administrative support that keeps operations running efficiently. This role is on-site Monday - Friday, 12pm - end of day (ranges from 9pm-2am, so this role will have overtime) as well as rotating weekends.

Responsibilities:

• Support administrative operations for the warehouse by assisting the shipping and receiving team with daily coordination tasks.

• Welcome and process driver arrivals, checking submitted paperwork and related information for completeness and accuracy.

• Enter and update shipment details in company systems so order progress is accurately reflected throughout the day.

• Complete shipment closeout activities by verifying records and ensuring finished loads are documented properly.

• Help arrange and monitor shipping activity through internal scheduling and tracking tools.

• Maintain clear, organized files and records so operational data is easy to access and reliable.

• Communicate with warehouse personnel and supervisors to help resolve issues and keep workflow moving smoothly.

• Handle general office support duties, including answering incoming calls and performing data entry with a high level of accuracy.

• Work closely with team members in a deadline-driven logistics setting to support timely shipment processing.

• Prior experience in administrative support, office coordination, or a similar clerical role.
• Comfortable answering inbound calls and assisting internal teams with close attention to detail.
• Strong data entry skills with close attention to detail and record accuracy.
• Ability to stay organized while managing multiple tasks in a fast-paced warehouse or logistics environment.
• Proficiency with basic office systems and computer applications used for tracking and documentation.
• Effective written and verbal communication skills for interacting with drivers, staff, and leadership.
• Dependable availability to work weekend hours on a consistent schedule.