Project Coordinator - Lab Moves

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and find a place where they belong. What this job involves The Project Coordinator – Lab Moves will support the planning, coordination, and execution of laboratory relocations and lab equipment moves. This role requires strong organizational skills, attention to detail, and collaboration with cross‑functional teams, clients, and vendors. Daily local travel between buildings in the bay area. A valid driver's license and reliable transportation required. Responsibilities Assist in the planning, coordination, and execution of laboratory relocation and lab equipment moves. Collaborate with project managers, scientists, researchers, and facility managers to establish project requirements and objectives. Develop detailed relocation plans, including schedules, logistics, and resource requirements. Coordinate with vendors, suppliers, and specialized moving companies to facilitate lab equipment transportation and installation. Assist in the inventory and cataloging of laboratory equipment, ensuring proper documentation and labeling. Conduct site visits to assess the current and future lab spaces, identifying potential obstacles and ensuring compliance with safety guidelines. Assist in managing project budgets, tracking costs, and providing updates on project financials. Prepare and maintain project documentation, including move plans, equipment lists, and communication logs. Communicate and coordinate with stakeholders, including lab staff, facility managers, and IT teams, to ensure a smooth transition during the move. Collaborate with cross‑functional teams to handle equipment disconnection, reconnection, and testing during the relocation process. Assist in the coordination of facility preparations for laboratory moves, including utilities setup, furniture installation, and safety measures. Support in managing project risks and resolving any issues or concerns that arise during the relocation process. Provide assistance and support to lab staff in navigating the transition and settling into the new laboratory space. Ensure compliance with project schedules, timelines, and quality standards for laboratory moves. Qualifications Bachelor's degree in a related field, such as Facilities Management or a Science discipline. Proven experience in project coordination or lab moves, preferably in a laboratory or scientific research environment. Strong organizational and time management skills. Excellent attention to detail and ability to multitask. Strong written and verbal communication abilities. Proficiency in project management software and tools (e.g., Microsoft Project, Smartsheet). Knowledge of laboratory equipment handling, transportation, and safety procedures. Ability to work effectively in a team and independently. Strong problem‑solving and decision‑making skills. Experience in working with cross‑functional teams and managing stakeholders. Knowledge of laboratory safety guidelines, protocols, and regulatory requirements is preferred. Estimated compensation for this position: 71,900.00 – 94,580.00 USD per year Location: On‑site – Mountain View, CA Benefits 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay Equal Opportunity Employer : Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job‑related convictions will be considered and will not automatically disqualify the candidate. Accepting applications on an ongoing basis until candidate identified. #J-18808-Ljbffr JLL