Specialist - Purchasing

Job Description

Job Description

ROLE AND PURPOSE:

• To facilitate the smooth operation of the Purchasing Department by applying good public relations skills, good organizational skills, accurate data entry skills and general office skills. 

QUALIFICATIONS:   

Education/Certification:

• High school diploma or equivalent from an accredited institution (required)
• Courses in data entry, spreadsheet application or other technology related subjects preferred

Experience: 

• One year experience in a purchasing position, school district or governmental purchasing experience preferred  

MAJOR RESPONSIBILITIES AND DUTIES:    

ADMINISTRATION AND FISCAL/FACILITIES MANAGEMENT

• Assist in preparing cost projections for furniture, fixtures and equipment (FF&E) for all new campuses, additions and remodeling projects.
• Assist in budgeting and planning for FF&E for all new campuses, additions and remodeling projects.
• Make necessary field trips to evaluate FF&E needs for all campuses, additions and remodeling projects
• Assist in preparing budgets for FF&E for all new campuses, additions and remodeling projects.
• Write bid specifications and prepare bids for FF&E for new construction and remodeling projects.
• Prepare bid tabulations for FF&E bids.
• Evaluate bids and make recommendations for FF&E projects.
• Prepare purchase orders for FF&E projects.
• Resolve problems with FF&E orders.
• Monitor cost and expenditure for FF&E orders.
• Analyze and process purchase orders for selected locations
• Maintain vendor files and prepare bid files for storage
• Maintain approved vendor/single source listing
• Assist in bid openings
• Maintain good working relationships with vendors, customers, support services, administration personnel and all other school district personnel

SUPERVISORY RESPONSIBILITIES

• None 

MISCELLANEOUS

• Performs other duties as may be assigned