Export Documentation Specialist

Export Documentation SpecialistJoin Ashley Furniture's Global Trade Management team as an Export Documentation Specialist and play a critical role in our international operations. You'll coordinate export shipments, ensure compliance with U.S. export regulations, and prepare documentation that enables smooth customs clearance for our international customers. This position offers the opportunity to work with a global network while contributing to one of America's largest furniture manufacturers.What You'll DoDocumentation & ComplianceCreate, obtain, and maintain all export documents required for international shipmentsAudit and approve documents generated by third-party entities to ensure regulatory complianceProvide required documentation to customers, freight forwarders, brokers, and drivers within established deadlinesRetain international documentation in accordance with U.S. Customs requirementsReporting & Systems ManagementAccurately report international shipments to the U.S. Census Bureau and Customs and Border Protection through the Automated Export System (AES)Update AES filings when departure dates changeMaintain freight invoicing logs and process freight payments on designated payment daysCollect and update information for team key process measuresCommunication & Customer ServiceCommunicate with international suppliers and third-party entities to ensure timely receipt of required documentationProvide guidance on documentation-related questionsAnalyze late documentation credit requests and provide recommendations to managementAssist in ensuring continued export compliance of customersProcess ImprovementMaintain Standard Operating Procedures (SOPs) for the International Documentation TeamIdentify areas for improvement and make recommendationsAssist with creating, implementing, and monitoring process improvementsStay current with exporting rules, regulations, and international shipping industry changesWhat You'll BringRequired QualificationsEducation: Associate Degree in International Business, business-related field, or equivalent work experienceExperience: 3+ years of office support, clerical, or administrative workStrong attention to detail and excellent organizational skillsProficient computer skills, including Microsoft Office SuiteExcellent verbal and written communication skillsKey Skills & AbilitiesAbility to learn export compliance requirements and international documentation regulationsStrong analytical and problem-solving skillsEffective time management with ability to handle multiple projects simultaneouslyWork independently and collaboratively in a team environmentProfessional demeanor when handling difficult vendor/customer situationsMaintain confidentiality and handle sensitive information appropriatelyThrive in a fast-paced environment with strong demandsNice to HaveKnowledge of Document Management SystemsFamiliarity with Continuous Improvement methodologiesUnderstanding of export logistics and international transportationWhy Ashley?Work with a global network of customers and partnersContribute to international trade operations for one of the world's largest furniture manufacturersDevelop expertise in export compliance and international regulationsEnjoy opportunities for professional development and continuous learningBe part of a company that values Core and Growth values in everything we doWork Environment & ScheduleSchedule: Full-time with flexibility to work extended hours when necessaryPredominately office environmentCollaborative team atmosphere with cross-functional interactionCompensation & BenefitsAshley Furniture offers competitive compensation and a comprehensive benefits package designed to support you and your family.Washington Fair Labor Standards Act Notice: This position is classified as non-exempt under the Fair Labor Standards Act and Washington state law.Equal Opportunity EmployerAshley Furniture is an equal opportunity employer committed to creating an inclusive environment for all employees. We celebrate diversity and are committed to creating an inclusive environment for all team members.Ready to Apply?If you're detail-oriented, compliance-minded, and ready to contribute to a dynamic international trade team, we want to hear from you!Apply today and take the next step in your career with Ashley Furniture Industries.Ashley Furniture Industries, Inc. | Making Lives Better Through InnovationEqual Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.