Inventory Specialist

Job Description

Job Description

Job Title: Inventory Specialist

Job Description

The Inventory Specialist plays a key role in maintaining accurate inventory records, coordinating project shipments, and supporting overall warehouse and operations activities. This position manages inventory tracking spreadsheets, oversees documentation for materials moving in and out of the warehouse, and collaborates closely with production, procurement, and leadership to ensure smooth, efficient operations.

Responsibilities

• Maintain and update inventory tracking spreadsheets and records to ensure accurate, up-to-date information.
• Coordinate with the Production team to organize projects scheduled for shipment or completion, ensuring materials and timelines align.
• Prepare and manage pickup schedules and logistics for outgoing and incoming materials and projects.
• Communicate with vendors regarding purchase orders, order status updates, and general inquiries to support procurement and inventory needs.
• Assist with administrative tasks, including organizing paperwork, filing, and scanning documents related to inventory and operations.
• Collect, organize, and maintain documentation for materials received at the warehouse, ensuring proper tracking and compliance.
• Verify incoming and outgoing materials to ensure accuracy in quantities, descriptions, and documentation.
• Arrange materials and services as needed by the operations team to support project execution and daily activities.
• Maintain accurate records of projects leaving the warehouse, including documentation of materials used and shipped.
• Investigate and resolve inventory and material discrepancies by reviewing records, coordinating with internal teams, and contacting vendors when necessary.
• Support the Head of Inventory & Operations with additional operational and administrative tasks as needed, contributing to process improvement and structure within the function.

Essential Skills

• Proficiency in inventory management and inventory tracking using spreadsheets and digital tools.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Experience or familiarity with supply chain and procurement processes.
• Proficient computer skills, including Microsoft Excel and other Microsoft Office applications.
• Strong written and verbal communication skills for effective interaction with internal teams and external vendors.
• Excellent organizational skills with the ability to maintain structured records and documentation.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Demonstrated reliability, professionalism, and dependability in day-to-day responsibilities.
• Strong work ethic and willingness to take ownership of tasks and outcomes.

Additional Skills & Qualifications

• Experience in inventory, warehouse operations, purchasing, or administrative support is preferred but not required.
• Associate degree required; bachelor’s degree preferred.
• Highly organized and detail-oriented with the ability to create and maintain efficient processes.
• Resourceful problem solver who can work independently to resolve issues and improve workflows.
• Comfortable making decisions and taking initiative in both office and warehouse settings.
• Interest in process improvement and creating structure within a growing operations function.
• Ability to collaborate effectively with operations, production, procurement, and leadership teams.

Work Environment

This is an on-site role based in Elkridge, MD, reporting into the operations leadership team. The Inventory Specialist works alongside an existing procurement and inventory team member and supports the broader operations and inventory function. The position offers a split environment: approximately half of the time is spent in an office setting focused on Excel, spreadsheets, reporting, documentation, vendor communication, and inventory tracking, while the other half is spent in the warehouse coordinating material movement and pulling materials without a heavy labor emphasis. The organization features a flat structure that provides exposure to leadership across the company, including direct visibility to senior operations executives. The environment is fast-paced, collaborative, and well-suited for individuals who enjoy problem solving, process improvement, and building structure in a growing company.

This is a Contract to Hire position based out of Elkridge, MD.

The pay range for this position is $28.84 - $33.65/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Elkridge,MD.

This position is anticipated to close on Aug 11, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.