Clinic Operations Coordinator

Job Description

Job Description

Agave Pediatrics, a leading multi-location pediatric healthcare clinic, is seeking a highly motivated and organized individual to join our administrative team. The selected candidate will be responsible for managing projects across the organization and ensuring that key objectives are met. This individual will report directly to the Practice Manager.

• Plan, organize, and execute projects across the organization.

• Attend management meetings to record minutes, track action items, and ensure follow-up.

• Communicate and coordinate with vendors at all levels of the organization.

• Troubleshoot and submit tickets for phone, equipment, software, or IT issues.

• Review provider and staff schedules to ensure adequate coverage.

• Plan and coordinate company and community events.

• Gather and compile clinical, operational, and financial reports.

• Plan social media content and respond to inquiries.

• Organize onboarding paperwork and maintain personnel files.

• Coordinate employee appreciation and engagement activities.

• Respond to patient feedback professionally and promptly.

• Order office supplies and maintain appropriate inventory levels by anticipating office needs.

• Post job listings and screen candidates.

• Monitor call center performance.

• Coordinate clinical externships and other training activities.

• Assist in preparing documents, presentations, and reports.

• Travel between the five Valley clinic locations as needed.

• Monitor patient schedules to ensure optimal scheduling practices.

• High school diploma or equivalent education.

• Experience as an administrative assistant or in a similar role.

• Healthcare experience preferred.

• Proficiency in Microsoft Office.

• Understanding of office systems and procedures.

• Familiarity with office equipment.

• Exceptional time management and organizational skills.

• Ability to prioritize tasks and plan effectively.

• Strong attention to detail and multitasking abilities.

• Ability to meet deadlines consistently.

• Excellent written and verbal communication skills.

• Paid Time Off
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401k