Manager of Grants & Contracts

POSITION TITLE: Grants & Contracts Coordinator REPORTS TO: General Counsel/Chief Compliance CLASSIFICATION: Non- Exempt

POSITION SUMMARY:

The Grants & Contracts Coordinator will assist General Counsel/Chief Compliance Officer by being responsible for managing the day- to day administration of contracts and ensuring the accuracy of contracts. This position has responsibility for demonstrating the core values of CareSTL Health: Customer Service, Community, Commitment, Compassion, and Competence.

ESSENTIAL FUNCTIONS:

The following information is considered the definition of essential functions but does not restrict the tasks that may be assigned. The Grants & Contracts Coordinator may be reassigned duties and responsibilities at any time due to reasonable accommodation or other staffing reasons. Other duties may be assigned.

• 1) Monitor grants & contracts and move forward with close-out, extension or renewal according to what’s best for the company and solve any contract-related problems that may arise with other parties and internally with the company itself.
• 2) Craft, evaluate, review and monitor a wide variety of different contracts covering a range of transactions.
• 3) Mitigates common contract management risks, such as financial, legal, and security risks.
• 4) Communicate and present information to stakeholders about all contract and grant-related matters.
• 5) Creates a database of contract templates, such as non-disclosures, non-competes, release forms, partnership agreements, purchase orders, employment contracts, and independent contractor agreements.

Other duties as assigned.

OTHER DUTIES:

Maintains confidentiality of all contracts & grants. Responds to requests from internal departments and makes sure all grants & contracts are drafted and executed promptly and correctly. Develops strong working relationships with colleagues across departments and seniority levels. Adheres to all federal, state, and local business laws and regulations and company policies. Create and maintain relationships with suppliers and serve as the singular point of contact for matters concerning contracts in accordance with company policies Maintain records for correspondence and documentation in relation to established contracts and those in progress. Ensure ≥ 95% of active grants and contracts remain compliant with internal policies, funder requirements, and regulatory obligations through regular monitoring and reporting. Achieve ≥ 90% on‑time execution of contract/grant close‑outs, renewals, or extensions prior to expiration dates. Maintain ≥ 98% accuracy in internal and external grant/contract compliance reports, including financial reconciliations and deliverable tracking. Resolve ≥ 90% of contract‑or‑grant‑related compliance issues or stakeholder inquiries within 5 business days. Maintain 100% of active contracts and grants stored in the centralized database using standardized templates.

JOB REQUIREMENTS AND QUALIFICATIONS:

Education: High School Diploma/GED Associate degree in business administration, finance, project management or related field preferred Experience: Some related experience in business administration, finance, project management or related field preferred. Knowledge, Skills and Abilities: Good oral and verbal communication skills. Knowledgeable of payer and vendor contract management Good organizational and self‑motivational skills. Excellent interpersonal and customer service skill Excellent time management skills with a proven ability to meet deadlines. Strong analytical and problem‑solving skills. Ability to function well in a high‑paced and at times stressful environment. Proficient with Microsoft Office Suite or related software Transportation Requirement: Must have reliable transportation Supervisory Responsibility: None Additional Eligibility Qualifications (licenses, programs, certificates, pre‑employment check and post and annual screening(s). Copy of High School Diploma/GED as applicable Copy of Transcript or Diploma, licenses, certificates as applicable Current Registration with the Missouri Family Care Safety Registry PPD or Chest X‑Ray Training Requirements (licenses, programs, or certificates) None Additional Information: Clinic hours are Monday - Friday 8 a.m. to 5 p.m. 11 paid holidays per year. Full benefits package. Public Service Loan Forgiveness. *We believe that health care is right and not a privilege. At CARESTL HEALTH we are an equal opportunity employer healthcare center. All applicants will be considered for employment without attention to race, color, sex, national origin, religion, veteran, or disability status.* #J-18808-Ljbffr CareSTL Health