Accounts Payable Specialist

Primary Purpose:

Responsible for on-site leadership of accounts payable activities of the district. Monitor compliance with applicable state laws and regulations.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of accounting principles

Ability to work with numbers in an accurate and rapid manner

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to supervise personnel

Effective communication and interpersonal skills

Experience:

2 years accounts payable experience at a high level of responsibility

Major Responsibilities and Duties:
Accounting/Data Entry

1. Maintain accurate records of accounts owed and monitor account balances on an ongoing basis.
2. Implement procedures to ensure timely and accurate processing of all accounts payable.
3. Review and authorize payment of invoices. Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
4. Input data into accounting system
5. Maintain vendor files, set up new accounts and make changes as they occur
6. Compute and prepare journal entries, budget transfers and amendments as necessary
7. Compile, maintain and file all physical and computerized reports, records, and other documents required, including auditable records and financial statements
8. Perform cost accounting activities, bank reconciliations for all funds including grants
9. Assist Special Education Department with Maintenance of Effort (MOE) reporting
10. Manage district credit cards, reconciliation of monthly statements, payments, etc.
11. Manage football ticket sales and related activities including UIL reporting

Records and Reports

1. Prepare periodic budget reports for Board of Trustees
2. Record, store and analyze information using accounting software

Other

1. Work with administrators, principals, directors, and staff regarding accounts payable issues.
2. Assist CFO with budget preparation
3. Prepare audit schedules and financial statements according to federal, state and GASB standards
4. Other duties as assigned

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Term of Employment: 12 months (204 days)

Reports to: CFO/Business Manager

Salary: Commensurate with experience and district salary schedule.

Closing Date: Open until filled