Operations Specialist (40 hrs.) Property Management

Operations Specialist

Provide operational and administrative support to Property Management.

Monday-Friday - 8am-4:30pm

What You'll Do:

• Assigns work orders on a daily basis via Computerized Maintenance Management System (CMMS) to maintenance, transportation and custodial staff.
• Designs, compiles and generates key reports for executive and managerial staff, including CMMS, custodial audit and budget reports.
• Coordinates department Board of Trustee (Board) reports and memos; posts to site.
• Manages the daily, weekly and annual schedule of assigned management to accommodate internal and external appointments. Updates and rearranges appointments as needed.
• Data entry in CMMS.
• Orders materials for preventive maintenance tasks.
• Manages uniform procurement, distribution, and inventory tracking.
• Coordinates administrative activities with Procurement on new and existing contracts.
• Enters data for budgets, transfers, adjustments, PR/PO's, check requests, and invoice processing as directed by Property Management (PM) administration.
• Collects, tracks and reports data for energy management. Coordinates open/closure of CML utility accounts.
• Compiles Crispness tour summary and other field inspection information as directed.
• Maintains department on call and PTO schedules.
• Compiles agendas and takes minutes PM meetings.
• Manages permits for department i.e. elevators, land usage, occupancy, etc.
• Manages records for department i.e. fire inspections.
• Performs administrative duties such as printing, labeling, filing, logging, recording, as assigned.
• Works independently in execution of job duties; informs supervisor as warranted.

Minimum Qualifications:

• High School Diploma or G.E.D. required.
• 2-3 years' experience in the field of facility management, building maintenance, and/or HVAC preferred.
• Familiar with the concept of Computerized Maintenance Management Systems and how they work.
• Keen analytic, organization and problem-solving skills which allows for strategic data interpretation versus simple reporting.
• Solid Interpersonal and communication skills, able to convey a message clearly and concise via email, text or over a phone call.
• Proven ability to analyze program data, prepare informative reports, and present findings.
• Ability to operate library technology including personal computer, email, software programs (i.e. Windows/Microsoft Office) and other job-related equipment and systems.
• Ability to utilize reliable transportation to promptly report to job assignment and other locations, per job requirements.

Working Conditions and Physical Demands

The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles (e.g., use of safe workplace practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, and/or working in moderate outdoor weather conditions).

Work requires occasional lifting or pushing of up to 100 lbs. and the frequent lifting or pushing of up to 50 lbs.