Accounts Payable/Receivable Specialist

Job Description

Job Description

The Accounts Payable/Receivable Specialist is an integral part of the Finance team at Opportunity Builders and maintains the accurate, timely coding and processing of the organization’s accounts receivable and accounts payable functions. This position is responsible for ensuring transactions are recorded promptly and accurately in accordance with internal accounting policies. This position will accurately and timely process all billing to customers, apply payments to receivables, enter and process all payments due to vendors, prepare bank deposits and provide general Finance and Administrative support. The salary range for this position is $20 -$22 hourly.

Essential Duties

• Be the first point-of-contact of the Finance Department, transferring/escalating matters to the appropriate personnel.
• Researches and responds to inquiries from employees, vendors, or customers. 
• Demonstrate positive customer service by providing ongoing proactive communication, professionalism, and courtesy with all employees, participants, customers, vendors, and visitors. 
• Ensures adequate documentation and approval of all invoices and payment requests. 
• Reviews and corrects errors, processes voids and stop payments in a timely manner, and reissues checks, as needed. 
• Manages weekly payment runs for all payment types (checks, on-line payments, ACH, credit cards etc.), including supporting improvements to the efficiency and accuracy of payment processes. 
• Records cash receipts to the general ledger including donations, refunds, etc. 
• Prepares weekly bank deposits. 
• Monitor accounts to ensure payments are up to date, follow up with vendors as necessary. 
• Monitors collections on receivables, communicates with customers outstanding bills and assists with verifying status of delinquent accounts by submitting Aging reports to supervisor. 
• Maintains all W9 and relevant vendor files. 
• Uphold appropriate level of confidentiality regarding financial information. 
• Use various computer software platforms, including, but not limited to Sage 50, Microsoft Word, Excel, Outlook, Microsoft 365, iCare, etc. to complete assigned tasks. 
• Maintains financial security by following internal accounting controls.
• Secures financial information by completing database backups.

Non-Essential Duties  

• Provide coverage as needed to the Administrative Coordinator at the front desk. 
• Assist Development staff with reconciling donations and fundraising event proceeds with development software in a timely manner. 
• Provide, monitor, and maintain a safe work environment. 
• Additional duties as assigned by supervisor or CFO. 
• Hybrid or partial remote work schedule will be considered. 
• Daily adherence to OBI’s Core Values: 
  • Communication & Collaboration 
  • Integrity
  • Creativity
  • Diversity & Inclusion
  • Compassion & Respect

Qualifications  

• Minimum of 2 years of experience working in accounts payable or receivable or experience in a general accounting position. Strong preference to candidates with experience in Sage 50.
• High school diploma or equivalent required, associate degree preferred.
• Ability to perform and meet job and physical requirements.
• Proficient in Microsoft Office programs, organization of physical and electronic files and using online platforms.
• Able to perform with autonomy, as well as in a team-oriented environment.
• Strong organizational skills and the ability to prioritize. Physical Requirements The basic physical requirements described here are representative of those that are required daily as the Accounts Payable/Receivable Specialist to successfully perform the essential functions of this job.
• Lifting – Basic clerical work listing up to approximately 20 pounds.
• Frequent standing; walking; sitting; squatting; bending; reaching; fine motor skills.
• Fine Motor – Operates a computer and other office productivity machinery, such as a calculator, adding machine, copy machine, computer, printer, texting on a cellular phone, and speaking/listening on a cellular and desk telephone.

Opportunity Builders, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status

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