Office Support Specialist

Job Description

Job Description

We are looking for an Office Support Specialist to help keep daily operations running smoothly in our Salinas, California office. This Long-term Contract position is well suited for someone who enjoys balancing administrative tasks with hands-on support for office equipment, supplies, and employee needs. The ideal candidate is organized, responsive, and comfortable assisting with both routine coordination and time-sensitive requests in a fast-paced environment.

Responsibilities:
• Manage day-to-day office support activities, ensuring work areas remain orderly, functional, and ready for employee use.
• Coordinate mail distribution, outgoing shipments, and package handling while maintaining accurate and efficient processing.
• Arrange printer setup, service requests, and basic connectivity assistance to help minimize workplace disruptions.
• Produce and organize labels, sticker logos, and other branded office materials using basic formatting or printing tools.
• Monitor inventory levels for office supplies and restock shared spaces so essential items are consistently available.
• Support new employee setup by preparing workstations, devices, and necessary materials before start dates.
• Respond promptly to staff requests related to office services and basic technical issues, resolving straightforward problems independently when possible.
• Contribute to special assignments and provide additional administrative assistance based on evolving office priorities.• At least 1 year of experience in office support, administrative coordination, or a related environment is preferred.
• Strong ability to organize multiple tasks, manage changing priorities, and maintain attention to detail throughout the workday.
• Clear communication skills and a service-oriented approach when assisting employees and internal teams.
• Comfort with troubleshooting minor issues involving printers, office devices, or general workplace technology.
• Working knowledge of Microsoft Office or similar business applications used for administrative tasks and document preparation.
• Ability to handle mailings, labels, digital printing tasks, and common office equipment with accuracy and care.
• Physical ability to lift or move office supplies and small equipment as needed for workspace setup or replenishment.