Administrative Assistant (Data & Document Coordination)

Administrative Assistant (Data & Document Coordination)
ACE Controls - Humble, TX (On-Site)
$18-$21 per hour | Full-Time

About ACE Controls
Established in 2005, we have a strong reputation in industrial control panel design, fabrication, and system integration . We partner with leading companies across water & wastewater, food & beverage, and industrial manufacturing .

Our team takes pride in delivering high-quality work through precision, accountability, and collaboration . We offer a supportive, team-oriented environment where individuals who value organization, accuracy, and reliability can thrive and make a meaningful impact.

Position Overview
We are hiring an Administrative Assistant to support our team, keeping documents organized, data accurate, and daily administrative operations running smoothly.
This role is a great fit for someone who:

• Thrives in structured, detail-oriented work
• Can adapt quickly to changing priorities in a fast paced environment
• Has experience supporting technical or project-based teams

This is not a project management or highly technical position . This position focuses on organization, coordination, and administrative support .

Key Responsibilities

• Organize and maintain project files, documentation, and records
• Keep internal systems updated with accurate data and project information
• Track and update document status, revisions, and deadlines
• Review documents for completeness and accuracy before sharing
• Assist with preparing project documentation and deliverables
• Enter and manage data in internal systems (ERP or similar)
• Provide general administrative support , including:
  • Answering phones and emails
  • Supporting office coordination
  • Handling day-to-day administrative tasks

Required Qualifications

• High school diploma or equivalent
• 2+ years of experience in:
  • Administrative support
  • Data entry
  • Office coordination
• Strong skills in:
  • Microsoft Office Suite; specifically Excel, Word, Outlook
  • Basic document handling (PDFs, file organization)
• High attention to detail and accuracy
• Strong communication and follow-through
• Comfortable with repetitive, process-driven tasks

Preferred Experience

• Experience in manufacturing, construction, engineering, or office support environments
• Familiarity with:
  • Project-based administrative work
  • ERP or internal tracking systems
  • Working with structured documentation

Compensation & Benefits

• $18-$21 per hour (based on experience)
• 90% employer-paid medical, dental, and vision insurance
• Paid time off and company holidays
• Health Savings Account (HSA) with company contributions
• 401(k) with company match (up to 4%, immediate vesting)

Additional Information

• Full-time, on-site role in Humble, TX
• Direct hire only (no C2C / Corp to Corp or agencies)

ACE Controls is an Equal Opportunity Employer. Employment is contingent upon eligibility to work in the United States and successful completion of background requirements.
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