Foreclosure Paralegal

Job Responsibilities

• Review newly assigned foreclosure matters throughout the day and initiate the intake and file-opening process without delay.
• Reach out to new clients with professional introductory and welcome communications.
• Complete all required steps for opening foreclosure files, including entering case information, documents, deadlines, status updates, and other required data into the firm's systems.
• Draft and submit Notices of Appearance, Motions, and other applicable pleadings as directed.
• Review new matters for urgent or specialized handling, including defaults, emergency issues, approaching deadlines, and matters requiring immediate attorney involvement.
• Ensure newly opened matters are properly organized and prioritized based on the status and needs of each case.

Client Communication and Case Oversight

• Act as a primary point of contact for clients assigned to the foreclosure caseload.
• Provide timely updates to clients regarding hearings, court rulings, case developments, and required next steps.
• Regularly review calendars for upcoming hearings, trials, summary judgment proceedings, and foreclosure sales and confirm that the appropriate client communications and follow-up have been completed.
• Arrange attorney-client conferences when legal advice, case strategy, or additional direction is required.
• Maintain complete and accurate case notes, deadlines, tasks, statuses, and communications within the firm's case-management platform.
• Monitor assigned matters for issues requiring attorney attention and actively follow through until outstanding concerns have been addressed.

Mediations and Conciliation Conferences

• Work with attorneys and clients to prepare for scheduled mediations and conciliation conferences.
• Monitor upcoming conferences and verify that all required documents, communications, and preparation activities are completed in advance.
• Track mediator invoices and coordinate timely processing of required mediation fees and payments.
• Ensure post-mediation tasks and case updates are completed as appropriate.

Summary Judgment, Trial, and Foreclosure Sale Coordination

• Review cases with significant upcoming events and verify that all necessary attorney and client actions have been completed.
• Monitor critical deadlines and escalate matters when required action remains outstanding.
• Coordinate attorney-client discussions when case strategy, court requirements, or next steps have not yet been communicated.
• Maintain appropriate follow-up on cases approaching summary judgment hearings, trials, or foreclosure sales.

Court Filings and E-Filing

• Prepare, electronically file, and serve pleadings, motions, notices, and other legal documents through the Florida Courts E-Filing Portal.
• Submit proposed orders through CourtMap, CMS, OLS, JACS, JAWS, and other county-specific court systems as required.
• Monitor submitted documents for acceptance, rejection, deficiencies, or requests for correction and address issues promptly.
• Track proposed orders that remain pending and follow up as necessary to facilitate timely entry.
• Update case records and statuses following court filings, rulings, and entered orders.

Workload and Workflow Management

• Review and complete assigned tasks on a daily basis.
• Utilize case-management reports, dashboards, calendars, and task queues to identify outstanding work and upcoming deadlines.
• Take initiative in following up on unresolved matters rather than relying solely on attorneys or supervisors to identify pending actions.
• Keep case files, task lists, reports, deadlines, and case statuses accurate and up to date.
• Participate in regular meetings with the supervising attorney to discuss caseloads, upcoming events, priority files, deadlines, and unresolved issues.
• Manage competing priorities effectively while maintaining consistent progress across the assigned caseload.

Technology and Systems

• Demonstrated experience with the Florida Courts E-Filing Portal.
• Familiarity with Florida court and judicial systems, including CourtMap, CMS, OLS, JACS, JAWS, and comparable county-specific platforms.
• Proficiency with Microsoft Office, Outlook, Adobe Acrobat, and other standard office applications.
• Experience working with electronic legal case-management systems; familiarity with Litify/Salesforce or Clio is preferred.
• Ability to manage electronic calendars, e-service notifications, case reports, dashboards, and task-driven workflows.
• Comfortable adopting new technology and efficiently using multiple systems in a high-volume legal environment.

Qualifications

• Prior Florida civil litigation experience is required.
• Direct experience handling Florida foreclosure matters is required.
• Excellent organizational abilities with a strong focus on accuracy and detail.
• Ability to assess priorities and respond appropriately to urgent matters while continuing to manage routine assignments.
• Strong written and verbal communication skills.
• Professional and effective communication with clients, attorneys, court staff, opposing counsel, vendors, and other parties.
• Demonstrated ability to take ownership of assigned matters, independently monitor progress, and see tasks through completion.
• Bilingual proficiency in Spanish and/or Haitian Creole is a plus.