Senior Office Support Assistant

Job Description

Job Description

POSITION SUMMARY:

The Senior Office Support Assistant assists the Office Support Manager in daily departmental operations and acts as a back-up in their absence. This position also oversees the shipping department and assists other departments as needed.    

DUTIES AND RESPONSIBILITIES:

·        Provides back-up support for the Office Support Manager.

·        Assists with office support team development and training.

·        Assists with resume screening for SCC office support admin candidates.

·        Works directly with Office Support Manager, Facilities Department & HR on Security system, security cameras, and badge access for the building.

·        Assists with managing facility work orders, cleaning requests, and SCC Apartment cleanings.

·        Provides back-up to Office Support, Shipping, & Front Desk personnel as needed.    

·        Assist Office Support Manager & Office Support team during Hurricane Season: maintain and order supplies, assist in storm preparation activities by organizing resources and creating contingency plans, and provide in-office coverage for department staff absences.  

·        Assists with yearly Archive room shred project.

·        Organizes yearly AED/CPR trainings for administrative staff at SCC.

·        Assists with conference room setup for internal meetings & client meetings.

·        Works directly with the Office Support Manager & Office Support Assistants to plan all office events, creates flyers for events, and executes events day-of.

·        Creates materials requisitions & places office supply orders for Office Support.

·        Processes new-hire requests for supplies and badges.

·        Tracks items lost & found at SCC.

·        Assists with lunch distribution for employees and clients.

·        Processes company mail and business card requests.

·        Collects funds from vending machines.

·        Complies with all approved procedures, directives and guidelines.

·        Assists with any other office support projects that may arise.

·        Performs other duties as assigned.

JOB SPECIFICATIONS:

Education Required:

An Associate’s Degree is required. A BA/BS Degree in Business Administration or related is preferred. 

Experience Required:

Minimum of Two-years administrative experience required. Intermediate to Advanced Microsoft Office skills are required. Coordination of business travel or hospitality experience is a plus.

Skills Required:

•    Excellent communication, interpersonal, and organizational skills. 

•    Must possess excellent attention to detail.

•    Ability to work in a stressful, fast-paced environment.

•    The ability to handle multiple tasks at once, as well as prioritize those tasks and respond accordingly. 

•    Intermediate MS Office knowledge required.

Travel Required: 

None.