Clinical Trials Specialist (2 Openings)

Clinical Trials Specialist

Rutgers, The State University of New Jersey is seeking a Clinical Trials Specialist within the Office of Human Research Services-Clinical CRC at the Rutgers Cancer Institute. The Clinical Trials Specialist (CTS) serves as the chief contact for all new research patient referrals. The Clinical Trials Specialist will work with members of the clinical research team to navigate research patients through the health care system, ensuring appointments are given in a timely manner through guidelines agreed upon with the Medical Director of OHRS. This position will serve as an essential link between potential study participant referrals and physician providers. Other responsibilities include assisting with access issues, developing relationships with referring health care providers/CINJ departments, and ensuring the complete and efficient management of all referrals, including acquisition of necessary patient care materials and medical records; this also includes facilitating patient appointments, including those made with labs, diagnostic areas, and CINJ Investigators. In addition, the position will track all new research patient referrals; provide monthly statistics and referring patterns.

Essential duties and responsibilities include the following:

• Protocol Activation: Collaborates with Protocol Activation office to initiate and activate all new clinical trial protocols assigned utilizing Oncore Study-start up task list. This includes but is not limited to preparation and/or review of study tools such as study binders, medication diaries, eligibility checklists and flow sheets (as required); verification of Scientific Review Board (SRB), Institutional Review Board (IRB), data collection plans and finance/contract approvals prior to study activation.
• Patient Referral, Screening, and Registration: Collaborates with the clinical research team to ensure timely prescreening of potential subjects and or active cancer patients for all available clinical trials. In collaboration with the Research Nurse Clinician (RNC) and/or physician, reviews patient's charts and medical history to confirm protocol eligibility and obtains source documents (i.e., medical record documentation) as needed. Follows the required elements of the informed consent process to ensure that IRB approved informed consent has been obtained, signed, placed in the medical record, and that a copy was provided to the patient. Obtain informed consent for non-therapeutic studies as assigned in accordance with IRB, GCP, and institutional policies and procedures. Registers consented research patients with study sponsor (e.g., industry, NCI Cooperative group, etc.) and inputs into the OnCore clinical trials database maintained by the Cancer Institute of New Jersey.
• Clinical Responsibilities: Serves as an essential link between patients and all other members of the research team. Answers patient telephone calls. Correctly processes information for appointment scheduling, answer questions, and assists with problem solving. This includes but is not limited to triaging emergent/urgent phone calls, inquiries related to the availability of clinical trials, scheduled appointment dates and times, parking, direction, and general CINJ practice information. Actively identifies, addresses, and communicates to study team and supervisor any challenges with completion of protocol required procedures and/or adherence to protocol required timelines. Ensures protocol-specific orders are executed accurately, including scheduling and completion of tests and appointments internal or external to the health system as dictated by the protocol and eligibility work-up requirements through the end of study transition to next site of care. Coordinates patient reimbursement while on clinical trial, including Rutgers issued or study-specific ClinCards. Coordinates the clinical assessments and patient care of study participants, with the assigned clinical team, investigators, and ancillary departments (such as pathology, radiology, clinical laboratory, surgery, infusion services) as per protocol requirements and ensures adherence to the treatment plan and GCP guidelines. Documents protocol-related patient contacts, concomitant patient medications, and utilizes applicable institutional templates.

FLSA - Exempt

Grade - 28S

Salary Details

Minimum Salary - 81155.000

Mid Range Salary - 97671.000

Maximum Salary - 116172.000

Offer Information - The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status - Full Time

Working Hours

Standard Hours - 37.50

Daily Work Shift

Work Arrangement - This position requires a fully on-site work arrangement.

Union Description - HPAE 5094

Payroll Designation - PeopleSoft

Seniority Unit

Terms of Appointment - Staff - 12 month

Position Pension Eligibility - ABP

Qualifications

Minimum Education and Experience - Bachelor's Degree in a social science or related field is required, Nursing degree preferred. Minimum of three (3) years of clinical research experience required.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Preferred Qualifications - Nursing degree preferred. At least one (1) year of oncology experience preferred. Association of Clinical Research Professional as a Clinical Research Analyst (CRA) or Society of Clinical Research Associates (SoCRA) certification as a Clinical Research Professional (CCRP) preferred. Bilingual skills (English/Spanish); speaking, reading, and writing preferred. The ideal candidate will be detail oriented, have excellent organizational skills, be proficient in computer applications (Word, Excel, Oncore), possess excellent communication and interpersonal skills, be able to maximize resources and be resourceful.

Equipment Utilized

Physical Demands and Work Environment - PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs. WORK ENVIRONMENT: Office environment. Moderate noise.

Special Conditions

Posting Details

Posting Number - 26ST1077

Posting Open Date - 05/18/2026

Special Instructions to Applicants

Regional Campus - Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus - Downtown New Brunswick

City - New Brunswick

State - NJ

Location Details

Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: