Project Controls - Coordinator

Project Controls Coordinator

The Project Controls Coordinator is an independent member of the Project Controls Team providing any of the following as assigned: project setup, financial impact analysis, pricing and costing analysis, process improvement, project leadership, cost control functions, data automation, and summarization, financial forecasting, strategic planning, goal tracking, and ad hoc reporting. All of the above is done in support of the Field Operations of Ontivity.

Key Responsibilities

• Create, track, monitor, and report the progress of projects from start to finish to ensure that Project Managers are performing within budget limitations while also meeting key deadlines.
• Maintain financial forecasts for weekly invoicing projections in collaboration with Project Managers.
• Coordinate and facilitate meetings with internal team members on a regular basis to review the financial status of projects and address pending action items as needed.
• Maintain a detailed project list, tracking progress and key performance indicators associated with initiatives within the department including backlog, unsupported revenue, and underbilling's.
• Assist in preparing for and finalizing the monthly construction work-in-progress file used to review the financial performance of the company as well as individual customers and project managers.
• Provide special project support to the VP/GM, executive team, and operations department that is specifically related to financial impact analysis.
• Assist the accounting department in resolving vendor purchase order discrepancies to ensure invoices are processed and paid in a timely manner.
• Monitor accounts receivable for assigned project managers to ensure invoices are approved and scheduled to be paid on time based on the customer's terms.
• Effectively and accurately communicate relevant project information particularly when resolving urgent issues that require coordination with other departments and/or upper management.
• Participate in ad hoc analysis and reporting, formulating recommendations based on conclusions formed from analyzing project managers portfolios and identifying trends.
• Perform capital expenditure studies to determine the financial impact of owning equipment as compared to leasing equipment.
• Obtain an in-depth understanding of business functions and processes within the company with the goal of evolving current and future processes.
• Act as a mentor to less experienced or new team members pertaining to project controls and financial principles.
• Other duties as assigned.

Physical Demands

• Employee is occasionally required to stand; walk; sit; use hands to handle objects, tools, or controls; reach with hands and arms.
• Occasionally required to lift or move up to 25 pounds
• Must be able to pass pre-employment screening that includes background and drug testing, and participate in a random testing program
• Position requires working in a professional office atmosphere
• Must possess valid driver's license and may be required to drive company vehicles

Minimum Qualifications:

• Experience in wireless, telecommunications, construction, and/or public utility is preferred
• Proficiency in Microsoft Office suite applications including Word, PowerPoint, and Access
• Advanced knowledge and experience using Microsoft Office Excel and data analysis functions
• Proficiency in QuickBase software suite (or other relational database applications)
• Strong analytical skills
• Detail-oriented and thorough
• Ability to work on multiple projects and effectively manage priorities
• Excellent communication skills (both oral and written)
• Ability to work independently and as a member of various teams
• Familiarity with the percentage of completion revenue recognition method and WIP process
• General understanding of accounting concepts and practices

Supervisory Requirements:

• This position has minimal to no supervisory requirements

Position Type and Expected Hours of Work

• This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. with some overtime requirements and some schedule flexibility.

Travel

• May be required to travel (10 to 20%)

Required Education and Experience

• High School Diploma or General Education Degree (GED) is required, Bachelor's degree preferred
• Three years of experience in wireless, telecommunications, construction, and/or public utility is preferred

Our Benefits

Ontvity offers a comprehensive benefits package that is designed to enhance all aspects of our employees' well-being. In addition to competitive pay; our benefits package includes:

• Health, dental, and vision plans (for team members and their families)
• Financial planning through our 401(k) program
• Additional benefits including life and disability insurance
• Ontivity encourages a healthy lifestyle by providing paid time off to our valued team members.

EEO Statement

Ontivity provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, and genetics. In addition to federal law requirements, Ontivity complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Ontivity expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information disability, or veteran status. Improper interference with the ability of Ontivity's employees to perform their job duties may result in discipline up to and including discharge.