Executive Assistant & Graduate Programs Coordinator

Posting Details

Working Title Executive Assistant & Graduate Programs Coordinator

Position Number 01456A

Department GRADUATE SCHOOL

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

This position will perform a variety of high level and direct administrative support for the Dean of the Graduate School, as well as serving as backup administrative support for the Graduate School to include office management and administration, special projects and events support, and other Graduate School initiatives.

Type of Recruitment

Knowledge, skills and abilities

• Considerable knowledge of effective customer service and problem resolution techniques.

• Exceptional computer and technical skills, including Banner, Insight, Microsoft Office Professional Suite, including PowerPoint, Excel, Publisher, and Outlook.

• Strong oral and written communication skills.

• Effective time management and organizational skills with the ability to maintain a high quality of work against pressing deadlines and to produce accurate, detail-focused, professional output.

• Demonstrated skill in document development and proofreading.

• Demonstrated ability in high-stakes meeting preparation (briefing memos, agendas, meeting materials)

• Demonstrated ability to handle confidential communications, and stakeholder diplomacy.

• Demonstrated ability to manage events with extensive attention to detail.

• Demonstrated ability to work independently with minimal direct supervision.

• Demonstrated ability to work on a variety of projects or tasks simultaneously.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

• Considerable experience in an administrative support role for an executive-level position.

• Considerable experience in program/event support, and office management.

• Considerable experience handling advanced calendar architecture and prioritization management.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

• Considerable years of experience in a high-level administrative position.

• Considerable, progressively responsible experience in an administrative support role for an executive-level position in a college/university setting.

• Some knowledge of Old Dominion University policies and procedures.

Conditions of Employment

This is an on-campus position.

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S03335

Job Open To General Public

Open Date 06/15/2026

Close Date 07/22/2026

Open Until Filled No

Special Instructions Summary

Please attach a resume and cover letter.

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at View phone number on click.appcast.io.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: or call DARS at View phone number on click.appcast.io, or DBVI at View phone number on click.appcast.io.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you a former federal employee who was terminated from a position of employment with the federal government on or after January 1, 2025, due to a reduction in the federal budget or initiatives put in place by the federal Department of Government Efficiency?

• Yes - If yes, please upload a copy of your Standard Form (SF-50)

• No

• • Do you now, or will you in the future, require sponsorship for an employment visa?

• Yes

• No

Applicant Documents

Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents

• Contact Information for Professional References

• Yellow Layoff Form

• Blue Layoff Card

• AHP Letter

• Standard Form 50 (SF-50)