IT Finance and Procurement Coordinator

Overview The IT Finance and Procurement Coordinator manages the full lifecycle of information technology assets and procurement activities, ensuring accurate tracking, fiscal responsibility, and compliance with institutional policies. This position oversees college‑wide IT asset inventory, purchasing, and vendor coordination. As the primary owner of IT procurement processes, the coordinator provides guidance to faculty and staff on technology purchasing, manages vendor relationships and contracts, and maintains asset and purchasing records within TeamDynamix (TDX). The role is non‑exempt, regular full‑time, and hybrid arrangements are available under the supervision of the Chief Information Officer. Essential Responsibilities and Duties Act as the primary purchasing agent: manage quotes, purchasing, renewals, and vendor coordination; provide purchasing guidance to faculty and staff to ensure technology selections align with institutional standards, compatibility requirements, and budgetary guidelines. Handle ordering, tracking, and fulfillment of IT purchases and ensure timely and accurate processing of procurement activities. Maintain an accurate, up‑to‑date database for tracking all IT hardware and software assets across campus. Collaborate with Client Services to manage the complete lifecycle of IT assets, including discovery, deployment, maintenance, and compliant decommissioning/recycling. Coordinate software license management and ensure adherence to vendor requirements and cost‑effective subscription renewals. Oversee the receiving and check‑in of vendor deliveries to ensure accuracy and proper documentation. Collaborate with the CIO on annual budget development, multi‑year financial planning, and strategic forecasting. Monitor budget performance against actual spending, analyze variances, and provide regular reports to the CIO and ITS management team. Partner with the CIO to organize office operations and procedures, provide event support for ITS activities, and maintain inventory of office supplies. Qualifications Bachelor’s degree in a related field, or an Associate’s degree plus significant relevant professional experience in IT asset management, procurement, or technology operations. Proven experience managing IT hardware and software assets across the full lifecycle, including discovery, procurement, deployment, maintenance, and decommissioning. Demonstrated ability to manage vendor relationships, including pricing negotiations, order coordination, issue resolution, and ongoing communication. Experience maintaining procurement documentation—purchase records, warranties, contracts, renewal schedules—with strong attention to accuracy and audit readiness. Ability to interpret and apply institutional purchasing policies, budgetary guidelines, and compliance requirements. Proficiency with spreadsheet tools (Google Sheets, Excel) and familiarity with ITSM or asset management systems; TeamDynamix knowledge is a plus. Strong organizational, analytical, and documentation skills; ability to manage multiple priorities and deadlines. Excellent verbal and written communication skills, and ability to collaborate effectively with IT staff, vendors, and non‑technical campus stakeholders. Commitment to supporting and strengthening a diverse, inclusive, and collaborative campus community. Compensation and Benefits Base hourly rate: $32.00–$34.00 per hour (set based on qualifications, experience, education, licenses, specialty, and training). This range represents a good‑faith estimate of possible compensation at the time of posting. Position is not eligible for relocation assistance or visa sponsorship. Benefits include: Generous vacation, sick, and personal time; winter recess break in addition to paid holidays (according to policy); medical (PPO & HDHP), dental, and vision insurance with flexible spending and dependent care accounts; free on‑campus fitness facility access and discounts for on‑campus wellness programs; pre‑ and post‑tax participation in a 403(b) retirement plan; salary continuation program in the event of disability; tuition exchange. Location Schenectady, NY (hybrid work arrangement available). Background Checks and E‑Verify Finalists for hire will undergo background checks that include education, employment, and criminal convictions, in accordance with our background check policy. Union College participates in E‑Verify and will provide the federal government with Form I‑9 information to confirm authorized employment in the United States. Equal Opportunity and Non‑Discrimination Union College is an equal‑opportunity employer and is strongly committed to diversity. The college will not discriminate in the recruitment or selection of faculty and employees, or in any other area of employment, on the basis of age, sex, race, national origin, religion, disability, sexual orientation, gender identity, veteran status, or other protected characteristic. Union College will comply with the letter and intent of all state and federal laws and applicable orders pursuant to Equal Employment Opportunity. Accommodations If you require accommodation throughout the interview process, please contact our Human Resources department at View email address on click.appcast.io or View phone number on click.appcast.io. Union College is committed to ensuring all candidates have equal access and will provide reasonable accommodation in the application process to individuals with disabilities who request them. #J-18808-Ljbffr LM Wind Power / GE