Office Assistant

Mackie Wolf Zientz & Mann is looking for an office coordinator to join our team to help keep our very busy office {and legal staff} in order! Summary/Objective Achieve Firm organizational efficiency by maintaining in-office administrative procedures and functionality, including incoming correspondence and communications for the Little Rock Office. Essential Functions Coordinate administrative functions of the Little Rock office space, contacting building management timely for maintenance concerns. Ensure a personal and friendly experience for anyone coming into the office, maintaining complete accessibility in both availability and warmth of character: Check-in clients, guests, and others into building/floor per Firm’s security policy. Ensure office efficiency by maintaining appearance and functionality of all common areas, including maintenance of office equipment for uninterrupted function. Manage incoming correspondence to the Firm, including timely distribution of incoming mail (USPS, UPS and FEDEX). Coordinate with the Team to assist with outbound mail (USPS, UPS and FEDEX). Coordinate with the Team to assist with the copying, scanning and uploading of documents into the case management system. Maintain common office schedules, such as conference room schedules, kitchen clean-outs, moves, adds and changes to workstations, providing answers, resources and solutions as requested. Provide administrative support to additional departments as needed. #J-18808-Ljbffr Mackie Wolf Zientz Mann